Executive Assistant [CLOSED]

Backstory is a brand strategy and messaging consultancy specializing in accelerating growth for other companies by creating a brand strategy and story that clearly and consistently sets them apart. Jed Morley is the founder and CEO of Backstory. He works with business leaders to clarify their purpose, articulate their value, and codify the culture of their companies to make and keep a meaningful brand promise at scale. Backstory uses its proprietary process, Message Market Fit®, to help companies develop marketing messages that resonate with their customers, and he builds comprehensive marketing messaging frameworks and brand narratives followed by brand activation, including website copy, social media posts, landing pages, etc. Before starting Backstory, Jed worked in marketing and business development for various companies, including IDEO, a global design consultancy based in Silicon Valley that created the design thinking movement.

Backstory has a proven method that works for growth-minded companies across industries, focusing on SaaS, financial and professional services, and place branding. Backstory offers courses, coaching, and consulting services so businesses of all sizes can reach their brand marketing goals. For more information, visit Backstory.

Outside work, Jed enjoys spending time with his family, supporting the arts, exploring the outdoors, and researching his Swedish family history. He has a degree in design from Brigham Young University and a master's degree in Integrated Marketing Communications from Northwestern University.

The purpose of Backstory’s Executive Assistant role is to handle administrative duties for the business, supporting the CEO and operations manager to enable them to focus on defining and building out the company's vision and systems for growth.

Key responsibilities:

🧾 Scheduling interview appointments for client projects using Calendly.

📦 Managing the email nurture program for prospective clients through Backstory’s email nurture tool.

📦Marketing Backstory online to generate qualified leads.

💼 Conducting trademark searches.

📑 Coordinating the trademark application process.

🗓️ Implementing changes to the company's website.

🧾 Supervising targeted online marketing campaigns.

📊 Overseeing domain negotiations and transfers.

Working Hours ⏰: Full-time. Ideally, your working hours will align with the CEO’s time zone (MST) until noon or later, Monday through Thursday. If possible, matching the CEO’s daytime schedule and extending into your evening hours would be appreciated but not mandatory. You're welcome to adjust your workday to have your Friday evening hours free starting at 5:00 p.m. local time.

To excel in this role, you need to have:

✅ Knowledge of digital marketing tools and techniques.

✅ Hands-on experience overseeing implementing and expanding a comprehensive email nurturing program to advance discussions with potential clients.

✅ Previous responsibility for establishing and managing a company's email system.

As the Ideal Candidate, you should be:

✅ Punctual and professional in meetings, with proactive communication skills.

✅ Friendly and adept at cultivating relationships.

✅ A swift learner who completes tasks thoroughly and promptly, requiring minimal reminders.

✅ Inquisitive, someone who relishes learning new concepts.

✅ Committed to personal and professional development, retaining instructions and leveraging lessons from mistakes.

What’s in it for you?

• 💰 Competitive Salary: Earn a monthly salary of $1,400-$2,000.*
• 🌴 Global Work Flexibility: Work remotely from anywhere in the world.
• 🌟 Opportunities for Growth: The company will pay for books and pre-approved training courses.
• 🌴 PTO: 25 days paid time off for every 12 months of successfully completed work to the company’s professional standards.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with Backstory to help them find their new team member.

The hiring process for this position includes the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team fully understands the Backstory’s EA needs and will review, filter, screen and test candidates according to these criteria.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At Backstory’s request, applications for this position must be submitted through JobRack. Direct contact with the employer is not allowed. If you have any questions, please contact JobRack at jasmina@jobrack.eu.

Please note this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

Only candidates from Eastern Europe and South Africa are eligible for this position.

We look forward to receiving your application!

To ensure you receive updates on your application, please add jasmina@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq