Executive Assistant [CLOSED]

Click here to watch a video by Zion, the founder & CEO at Atlas Assistants:

Atlas Assistants helps entrepreneurs and their teams do more of the work they love by finding them perfect assistants to support them in their life and business.

The company aims to completely optimise all aspects of an entrepreneur’s life (email, calendar, travel) and optimise the seemingly mundane business processes (invoicing, payment collection, etc). They are taking ordinary tasks and processes and strategizing how they can be done better, in less time.

The #1 impact metric of Atlas Assistants is 1 Million Transformed (1MT) Hours…

They track this number every single day to make sure they’re on track. These are the delegated hours that entrepreneurs and their teams get back so they can:

→ Do more of the work they need to do but don’t have time for

→ Work less, take some space & enjoy life more

→ Spend time with family

→ Work on themselves

At Atlas, you’ll be exposed to all different aspects of business in different industries, where you’ll learn something new every day. The company is consistently focused on learning, growing, and optimizing, encouraging transparent communication and an open culture of feedback!

Atlas CORE Values are:

✅ 100% Responsibility: They take complete ownership of their commitments, actions, and emotional reactions, and they also commit to identifying and transforming their own limiting beliefs and patterns of behaviour that may be holding them back.

✅ Integrity: They operate from honesty, transparency, and consistency in their actions, and they are committed to aligning their actions with their purpose, values, and vision.

✅ Growth: They prioritize growth over comfort and commit to constant improvement. They seek intentional growth and strive to live each day better than the last.

✅ Courageous Conversations: They openly address issues, seek help when necessary, give and receive feedback, and speak up, even when it's uncomfortable. The absolutely do not gossip or have triangular conversations.

✅ Master/ Mentor: They are dedicated to being the best at what they do. They master their craft, learn from their experiences, and teach others to shorten their learning process.

✅ Proactive Resourcefulness: They take initiative to solve problems, even when they lack experience, with a "no matter what" attitude. They anticipate others' needs and provide solutions. They pride themselves in anticipatory care and think 2 steps ahead in service to those they work with.

Atlas Assistants is constantly recruiting an increasing number of executive assistants (approximately 5-10+ per month) as they approach their goal of one million transformed hours. Their objective is to help individuals find their next "business home," where they are deeply aligned with the company's mission and vision, creating a sense of excitement and motivation to show up for work.

Within this role, you can expect to:

• Take charge of client communication, including email follow-ups, and efficiently organize the executive's email inbox.
• Handle calendar management, including resolving double bookings and overseeing all scheduling and rescheduling tasks.
• Prioritize tasks and assist the CEO in working more efficiently.
• Manage travel requests and coordinate the CEO's travel arrangements.
• Employ critical thinking to anticipate future administrative tasks for the executive team and proactively complete them.
• Establish clear and specific timelines for task completion, ensuring all deadlines are met.
• Effectively organize, track, and communicate with the team regarding future, ongoing, and completed tasks to enhance accountability.
• Provide end-of-day reports (varying based on the business) to the owner and the team.
• Engage in special projects that may arise, such as drafting job descriptions for video editors, managing content calendars for posting, reviewing social media videos, assisting with the development of new training for EAs, creating onboarding materials for new hires, and organizing and optimizing spreadsheets and presentations.
• Handle any other executive assistant tasks as required.

To be a successful candidate, you need:

• Previous experience as an Executive Assistant or experience in managing others in an operational capacity.
• Experience working directly with a CEO or entrepreneur who has operated a company with a six or seven-figure revenue.
• Proficiency in building and optimizing Standard Operating Procedures (SOPs).
• Familiarity with a fast-paced and rapidly changing work environment, with a willingness to adapt to dynamic circumstances.
• Ability to handle a substantial amount of feedback within a relatively short timeframe, demonstrating a drive to excel and achieve goals.
• Self-starter mentality with a proactive approach to independently solving problems.
• Experience working with GSuite tools such as Docs, Sheets, and Slides.
• Strong attention to detail, with an appreciation for meticulousness (The secret code for this application is TP204).
• Technological aptitude and a capacity to learn new technologies quickly.
• Experience using project management tools like Clickup or Asana.

Brownie points for:

• Experience in managing organic social media accounts.
• Familiarity with various social media platforms such as TikTok and Instagram.
• Experience with click funnels, Active Campaign, YouTube management, or working with influencers.

Our ideal candidate is a self-starter who is always looking for ways to get things done efficiently. On top of that, you also need to be honest and a good communicator. If that sounds like you, go ahead and apply!

👉 Here are the benefits:

• $7 - $20* per hour (negotiable based on past experience)
• Full-time or part-time
• Fully remote
• Potential to advance to the Chief of Staff/Operations Manager
• Salary increases based on performance

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

🔥 Atlas Assistants will support you each step of the way…

• During the onboarding process, you’ll access the EA training program, where you’ll learn the company’s best practices and receive consistent feedback to help you improve. You’ll have full support until you are comfortable with taking on more tasks and working on your own :)
• This can be a full-time or a part-time role, with some flexibility when it comes to working hours, which means you can arrange your own schedule with the CEO.
• This role comes with tons of opportunities for growth, both personally and professionally. EAs are often the most promoted role in the organization, and the intention is to help you with your professional development to get there.
• The company hosts mentorship calls every 2 weeks where you will meet and grow with the other EAs, and learn new skills. They teach new ways to support your clients, new tech and trends, and receive coaching on things you are facing in your world. Recent topics have included: Self-care for the EA, how to leverage Canva, Zapier, and how to help your client manage their calendar with their priorities and top goals.
• You’ll have access to a dedicated team of support you can reach out to any time you need help on the job.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. Atlas Assistants has specifically requested that you do not contact them directly. If you have any questions please contact us using jasmina@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq