Executive Assistant - ZenMaid [CLOSED]

Click here to watch the video from Amar, the CEO of ZenMaid:

ZenMaid.com software is the first and only software for maid services that helps to manage, run, and grow their clients' businesses. It helps their clients automate communications, calendars & much more in one easy to use app available to them anywhere they have internet.

The company was created in April 2013 by Amar Ghose and Arun Dhevabhaktuni and it has grown into a 7-figure business with 30+ team members all over the world, primarily between the US, Asia and Europe. They are looking to continue to grow their business all while providing a great lifestyle & work-life balance to each of their team members.

The team has a culture of constant improvement and development, both on professional and personal levels. ZenMaid takes its team members future aspirations seriously and tries to align their roles and time invested with where they want to be in the future.

ZenMaid is continually growing and its CEO, Amar Ghose is looking to hire an amazing, skilled & fun Executive Assistant to help him with the admin tasks in his role as the CEO at ZenMaid & his personal brand, as well as his personal life.

This role will focus primarily on the personal support of the CEO. It will deal with a lot of high-level research and strategy, and the collection of information to make high-level decisions within the business. Amar is the primary decision-maker in ZenMaid & the person hired in this role will help make these decisions and consider the different variables prior to making those decisions.

In this role, you will:

• Identify tasks to be completed and handle them where possible or assign them to Amar
• Hold Amar accountable to complete his tasks with the aim of him becoming more efficient & productive
• Listen to calls & notate them by generating a to-do list & notes for Amar
• Manage WhatsApp messages
• Identify opportunities for Social Media posts
• Create effortless content for Amar's Social Media by repurposing video clips and helping distribute them
• Manage creating clips & posting with a specialist OR edit and post them yourself (strongly preferred)
• Implement and manage Amar’s personal CRM (Notion, possibly Clay.Earth)
• Fill out spreadsheets & document various processes
• Help organize meetups (ranging from small dinners to 20 person retreats - you’ll be asked to read or listen to The Art of Gathering)
• Purchase and ship gifts to Amar’s friends around the world
• Order things to Amar’s US address then have them shipped to him in Thailand
• Add to the list above proactively and identify areas in which you can help clear Amar’s schedule

Although you are expected to have the experience & skills necessary to excel in this role, you will have initial training on the various tools used within the team either via daily calls or videos. In your first weeks, you will have an opportunity to attend calls with Amar and take notes while potentially setting up Amar’s personal CRM system.

To excel in this position, you need to have:

• Experience in an executive administrative role or similar, e.g. Chief of Staff, etc.
• Ability to proactively identify areas of improvement & tasks which you could take over
• Autonomy - you are a self-starter who can get the job done with little to no direction
• An upbeat personality with a great sense of humour & interest in the internet culture
• Patience & the ability to help Amar follow through with the tasks assigned to him
• Excellent communication skills
• Ability to speak up, back up your statements with evidence & stand your ground, as well as to assess everything with a critical eye
• Basic video editing, podcast production & social media content skills, or willingness to learn them asap
• Ability to “think digitally” – you are tech-savvy & comfortable with using technology
• Problem-solving skills & ability to brainstorm various ideas & solutions to issues

Brownie points for experience with tools like Zapier, Notion, Typeform, WordPress or similar.

What’s in it for you?

• $800 - $1500 per month*
• Consistent but also flexible working hours with a 2-hour overlap in the mornings CET when Amar is in Asia, and a 2-hour overlap in the afternoon CET when Amar is in the US
• A part-time position with 3-4 hours per day (Mon – Fri) with a potential for an increase
• Bonuses & salary increases based on your performance and contributions
• Work with a great team and friendly people in a healthy work environment
• A healthy results-oriented environment versus the traditional model of hours-worked-per-day
• Become the right-hand person for a software executive of a growing startup, which may also open up additional opportunities in the future
• Learn about & research random topics including, but not limited to, business, SaaS, marketing, health/fitness, crypto & more
• Access to any educational materials, such as books, courses etc., that will help you excel in this role
• Paid (optional) team retreats
• Exceptional room to grow within ZenMaid

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. Amar & the rest of the ZenMaid team have specifically requested that you do not contact them directly. If you have any questions please contact us using support@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq