Executive Assistant [CLOSED]

Click here to watch a short intro video by the company’s owner, Fabian Paul:

Meet Fabian Paul – a designer, marketer, and serial entrepreneur on a mission to transform online education. With a rich history of launching multiple creative ventures, selling over $1 million+ in drawing courses, and collaborating with a plethora of talented creators, Fabian brings a unique blend of artistic flair and business acumen to the table.

Fabian partners with online experts to help them build and sell stellar online courses. As he takes on more and more clients, he’s looking for a trustworthy assistant to assist him, and help free up his time and energy to focus on what he does best.

What Awaits You:

• Collaborative Creativity: Work alongside Fabian, supporting the day-to-day operations and contributing to the growth of his creative empire.
• Diverse Challenges: Dive into a role that goes beyond the ordinary – from managing schedules and communications to being the backbone of administrative efficiency.
• Learning and Growth: Be part of an environment that values continuous learning.
• Team Spirit: Join a team where your input matters, ideas are valued, and each day presents an opportunity to contribute to something bigger.

If you're ready to be the right-hand person to a visionary creative, dive into a role where every day brings new challenges and opportunities. Connect with us below, and let's explore the exciting journey ahead! 👋

As Fabian’s Executive Assistant, your mission is to help streamline his life and allow him to be more productive, by handling day-to-day tasks that take up his time and energy. If a task doesn’t generate revenue or propel the business forward, he shouldn’t be doing it - and he’s looking for your help to anticipate it and remove it from his workload.

Besides helping him stay organised, the ideal candidate is always happy to roll up their sleeves and help out where help is needed most - assisting Fabian in researching, data entry, scheduling social media posts, and other miscellaneous admin tasks.

Key responsibilities:

🧾 Assist the CEO in prioritising and managing his calendar and to-do list.

📑 Manage his email inbox efficiently.

📦 Organise and oversee projects, promotions, and course launches, ensuring responsibilities are outlined, contractors are coordinated, and deadlines are met.

📑 Ensure the CEO has dedicated time for focus by strategically managing small tasks that consume his time (both business and personal).

💼 Handle various admin tasks such as collecting receipts, gathering metrics, and uploading assets to the website.

📊 Conduct ad hoc research on clients, competitors, and prepare drafts for content ideas.

🧾 Act as a confidant and sounding board for ideas.

📑 Create and maintain SOP documents and videos, ensuring adherence.

Other Day-To-Day Tasks Include:

🧾 Generate and send invoices, and follow up on outstanding payments.

📑 Prepare contracts and proposals.

📦 Review and craft scripts for content ideas.

📑 Translate action points from meetings into delegated tasks for the team and contractors.

💼 Assist in scheduling and repurposing content.

📊 Anticipate and proactively tackle any unexpected tasks that could distract the founder.

🧾 Manage tasks within their e-learning tools (Kajabi, Elementor, ThriveCart, GoHighLevel), including uploading course content and adjusting landing pages and offer/checkout pages.

📑 Format and schedule emails within ConvertKit.

📦 Develop and maintain spreadsheets and financial reports to aid in financial management.

📑 Ensure correct tech setup on webpages, promotions, and internally, assisting with the duplication, setup, and management of landing pages for marketing efforts (training provided, but previous experience is a bonus!).

Working Hours ⏰: Full time. Expect overlapping working hours with the Thailand/ICT time zone (at least 3-4 hours overlap).

To excel in this role, you must have:

✅ At least 2 years of experience working remotely in a similar role (operations coordinator, manager, project coordinator, executive/virtual assistant, or similar).

✅ Proven experience in efficiently managing the tasks of founders/CEOs.

✅ Exceptionally strong English communication skills, both spoken and written.

✅ Business acumen; you understand the objectives of the management team and can effectively prioritise tasks.

✅ Quick adaptability to new software tools and systems, including proficiency in workflow automation tools like Zapier.

✅ Natural inclination for process optimisation: You intuitively seek ways to enhance workflows and streamline processes to boost productivity and efficiency.

✅ A stable and reliable internet connection is essential (ideally 50/10 Mbit).

As the Ideal Candidate, you are:

✅. Highly adaptable, excels at problem-solving, and be able to think on your feet and quickly respond to new challenges

✅ Exceptionally detail-oriented, with an innate ability to spot mistakes and discrepancies.

✅ Extremely proactive – you anticipate problems before they arise, initiate tasks and ask, 'What can I take off your plate?' rather than waiting for instructions.

✅ Willing to ask questions when needed, and offer your own thoughts and ideas for improvement

✅ Highly trustworthy and discrete - you handle highly sensitive information with utmost confidentiality.

✅ Superhuman organisational skills, attention to detail & problem-solving skills.

Brownie Points for:

✅ Experience working with any of the following: Kajabi, GoHighLevel, WordPress, Elementor, Zapier, ConvertKit.

✅ Basic understanding of online marketing processes - lead magnets, opt-in pages, sales pages, email marketing, webinars, Facebook marketing, etc. (If these terms are unfamiliar, this may not be the ideal position for you.) This role ensures consistent and reliable branding from project initiation to completion.

✅ Previous experience using design tools such as Canva or Photoshop.

✅ Design skills and/or an eye for aesthetics are highly valued.

What’s in it for you?

• 💰 Competitive Salary: Earn a starting monthly salary of $1,600-$2,200, with plenty of room for growth if you excel at your role!*
• 🌍 Fully Remote. Escape the hassles of cubicles, commutes, and office politics. Embrace the freedom of working from your home office, local coffee spot, or preferred co-working space. Great work often requires a change of scenery, and as long as you have a reliable internet connection, your office can be wherever suits you best!
• 😴 PTO. Prioritise rest with a generous holiday policy, offering 20 days of paid time off.
• 🎓 World-Class Training. Access thousands of dollars worth of training in business, marketing, and more. Get reimbursed for books, seminars, conferences, workshops, and webinars related to your role.
• 🤩 Make An Impact. Join the founding team and play a significant role in shaping the future of the business as it expands.
• 👩‍💻 Coworking Budget. Craving a change of surroundings? Utilise their $200 monthly allowance to set up your workspace at your preferred coworking venue!
• 💪 Fitness Stipend. Prioritise your health with a $50 monthly credit for fitness activities and gym memberships.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

As you contribute to the company's growth, your responsibilities, and compensation will grow in tandem. Help clients achieve their “first-class life” and the company will support you in living yours — it's as simple as that!

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of Easy Street’s needs and will review, filter, screen, and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Easy Street, applications for this position must be submitted through JobRack, and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: jasmina@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

We look forward to receiving your application!

To make sure you receive updates on your application please add jasmina@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq