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Executive Assistant [CLOSED]

Full Time 1600.00 - 1900.00 USD Type: Monthly

Defacto Sound excels in creating fresh, relevant, and story-centric soundscapes. They assist global creatives in telling compelling stories, making dialogue immaculately clear, and building entire sonic worlds. Their specialisation in natural, abstract, and hybrid sound design is complemented by their expertise in mixing across various formats, including web, broadcast, and more. Their work is prominently featured in projects for esteemed entities such as Netflix, HBO, and Discovery and resonates in major film festivals and blockbuster video games​.

Under the guidance of Dallas Taylor, the Creative Director and host of the renowned podcast "Twenty Thousand Hertz," Defacto Sound comprises a team passionate about sound. Taylor has led many high-profile projects, including blockbuster trailers, advertising campaigns, award-winning films, and major television series. His leadership positions Defacto Sound as an influential collective in the sound narrative.

As an Executive Assistant, the purpose is to significantly reduce the business owner's time managing emails, thereby enhancing their ability to focus on creative and business endeavours that are crucial for the company.


🧾 Manage and triage all email communications.

πŸ“‘ Write emails and messages on behalf of the business owner from dictation.

πŸ“¦ Draft responses for the business owner to review and send.

πŸ“‘ Book travel and appointments, ensuring efficient time management.

πŸ“Š Handle administrative and time-sensitive errands.

πŸ“¦ Perform data entry and research as needed.

πŸ“‘ Research vendors, gifts, and service providers.

πŸ“¦ Prepare and edit documents, presentations, and reports.

πŸ—“οΈ Keep a record of activities on Google Calendar.

πŸ—’οΈ Execute playbook-driven tasks integral to content creation

Working Hours ⏰:

Full time.

- Working hours should begin approximately 4 hours before the business owner's day starts.

- There should be some overlap with the business owner's working hours.

- The business owner's working hours are 8:30 am to 5:30 pm Central Time (US), with a 1-hour break.

Suggested working hours for someone in CET:

Monday-Thursday: 10:30am - 8pm CET (8.5 hours of work with 1-hour break);
Friday: 10:30am - 5:30pm CET (6 hours of work with 1-hour break).

This schedule ensures 4.5 hours of crossover time on Monday-Thursday and 2 hours on Friday, providing optimal coordination.

The total weekly hours would be 40, allowing for a balanced work-life schedule and ensuring Fridays are available.

To excel in this role, you need to have:

βœ… Proficiency in Writing

βœ… Experience with Gmail

βœ… Skilled in using Google Sheets

βœ… Familiarity with Slack

βœ… Competence in Google Calendar

βœ… Proficiency in using iMessage

βœ… Ability to manage and triage email communications effectively

βœ… Skills in drafting and writing emails and messages from dictation

βœ… Capable of handling administrative and time-sensitive tasks efficiently

As the Ideal Candidate, you should be:

βœ… Proactive

βœ… Joyful

βœ… Energetic

βœ… Empathetic

βœ… Hard-working

βœ… Passionate

Brownie Points for:

βœ… Experience with HubSpot

βœ… Proficiency in MailChimp

βœ… Familiarity with LinkedIn Sales Navigator

What’s in it for you?

πŸ’° Competitive Salary: Earn a monthly salary of $1,600 to $1,900 USD.*

🌴 Global Work Flexibility: Work remotely from anywhere in the world.

🌟 Opportunities for Growth

πŸ“ˆ Salary Increases: Potential for salary growth as you expand your skills and responsibilities.

🌴 PTO: 15 days vacation, 5 days sick leave.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

Defacto Sound also offers 8 Defacto Sound Holidays, and the candidate is free to work on American holidays while choosing to take off for their cultural holidays. The details of time off are negotiable.

The JobRack team is working with Defacto Sound to help them find their new team member.

The hiring process for this position will include the following steps:

  1. Completing the application form on JobRack.
  2. Recording a short video introduction of yourself.
  3. If shortlisted, completing test tasks.
  4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of Defacto Sound’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Defacto Sound applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: massiel@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

We look forward to receiving your application!

To make sure you receive updates on your application please add massiel@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq

Defacto Sound

Defacto Sound excels in creating fresh, relevant, and story-centric soundscapes. They assist globa...

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