Executive Assistant [CLOSED]

Click here to watch a video by Matt from MM Seneca Investments:

Matthew McDonnell is a highly successful serial entrepreneur and private investor. Matthew is in the process of selling a multifamily portfolio to a prominent developer, as he aims to embark on a new partnership in his home state of Texas. He is actively involved in real estate technology investments and has recently formed a partnership focused on managing Series Seed and A round funds for real estate technology companies.

To effectively navigate these ventures and manage his various passive investments, Matt is seeking a highly capable Executive Assistant.

In this pivotal role, you will have the opportunity to directly support Matt in various aspects of his personal and professional life. As an essential member of the team, you will play a key role in freeing up his time to focus on their unique areas of expertise and enjoy his passions.

Within this role, you will be responsible for:

📧 Email and Schedule Management: Handle email correspondence, ensuring timely responses and managing multiple accounts. You will have the opportunity to optimize email organization, unsubscribe from irrelevant communications, and minimize Matt's time spent on email management.

🗓️ Calendar Optimization: Create and defend a well-structured calendar that aligns with Matt's priorities and enables him to maintain a healthy work-life balance. Your goal will be to carve out dedicated time for exercise, meditation, family commitments, and deep work, while also accounting for travel and personal downtime.

📋 Streamlining Administrative Tasks: Take charge of data entry, online "chores," and other administrative tasks that support Matt's blog and business. Your meticulous attention to detail and organizational skills will be instrumental in ensuring a smooth and efficient workflow.

✈️ Travel Coordination: Assist with booking summer travel and manage logistics related to business trips. Your attention to detail and ability to handle travel arrangements efficiently will ensure smooth and seamless experiences for Matt.

🤝 Relationship Management: Act as a liaison between Matt and various stakeholders, including service providers, partners, and team members. Your exceptional communication skills and professionalism will foster strong relationships and enhance collaboration.

📊 Data Analysis: Support Matt in cleaning up contact lists, segmenting them into email lists, and leveraging the CRM and relationship intelligence tool, Affinity, to manage contacts effectively. Your ability to analyze and organize data within Affinity will contribute to targeted and impactful communications

Matt will provide the necessary training and support as you gradually assume responsibilities. The first few weeks in the role will focus on establishing a smooth rhythm for calendar management, as well as assisting with the creation of email lists.

This is a full-time role, and you will need to closely align your schedule with Matt's, which observes the major 10 bank holidays in the US. As the role evolves, there will be a need for approximately 4 hours of overlapping availability with US Central Standard Time (CST), although Matt's location may vary between US Eastern Standard Time (EST) or US Mountain Standard Time (MST). It's important to note that Matt's schedule offers flexibility, with occasional outdoor excursions without cell service for several days or international travel for a few weeks. Together, you and Matt will work to establish a schedule that accommodates both of your needs, ensuring effective collaboration.

If you are ready to make a significant impact, contribute to an inspiring work environment, and be part of an exciting journey, apply now for the Executive Assistant role with Matt McDonnell's team. Join Matt in shaping a future where efficiency, growth, and balance go hand in hand!

To excel in this role, you need to have:

🔍 Relevant Experience: The ideal candidate has a proven ability to effectively manage high-volume content production.

💻 Technical Skills: Proficient in Excel, Google Suite (Sheets, Drive, etc.), Microsoft, Canva or Adobe, Affinity and Squarespace. Familiarity with SEO and email marketing. Exceptional attention to detail, never missing emails, calendar invites, or financial deadlines. Polished in executive interactions.

🚀 Proactive and Accurate: The ideal candidate is proactive and detail-oriented, ensuring accuracy in research and financial matters. They are comfortable respectfully challenging ideas and providing valuable perspectives.

🗣 Clear and Concise Communicator: The ideal candidate communicates clearly and concisely, translating discussions into actionable objectives for themselves. They possess strong communication skills.

💡 Adaptability and Entrepreneurial Mindset: The ideal candidate embraces a dynamic work environment, adept at context-switching and handling diverse activities. They enjoy the entrepreneurial nature of the role.

Bonus points for:

📈 Web Traffic and Audience Building: The ideal candidate has the ability to build and monetize web traffic and grow a newsletter audience for a new author and speaker.

💼 Financial industry background

⏰ Availability during Matt's morning hours: you can work during the client's morning time (6-12 AM CST).

Matt describes his work style as having a mellow intensity. He is known for his ability to move quickly when necessary while maintaining a focused and composed demeanour. If you are ready to be part of a fast-paced and forward-thinking environment, supporting Matt McDonnell's diverse range of ventures, then this opportunity is for you!

What’s in it for you?

• Competitive Pay: Earn $1440-$1760 per month*, providing fair compensation for your work.
• Full-time & Fully Remote: Enjoy the flexibility of working remotely, allowing you to work from anywhere.
• Potential for Annual Bonus: There is a possibility of an annual bonus, providing an additional incentive for your performance.
• Growth Opportunities: As the business expands, there are opportunities for development and salary increases. You can grow into roles within the venture business, real estate partnership, asset management, or potentially a full-time role supporting writing and speaking endeavours.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

As an Executive Assistant with Matt McDonnell's team, you can also look forward to:

🌈 Variety and Novelty: Engage in diverse tasks and projects that offer constant learning opportunities and keep you challenged and engaged.

🌐 Exposure to Entrepreneurship: Gain firsthand experience in the world of entrepreneurship and real estate, working closely with a visionary leader.

🌱 Personal and Professional Growth: Expand your skills and knowledge while working alongside a dynamic team and influential professionals.

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

In case you are applying for a full-time role: Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

JobRack has been contracted by MM Seneca Investments to support them in their hiring process on their behalf. As part of this, the JobRack team has gained a full understanding of the needs of the company and will review, filter, screen and test candidates in line with this.

Candidates that best meet the needs of the company will be submitted as part of a final shortlist. Feedback will be provided throughout the process.

At the request of Matthew McDonnell, applications for this position must be submitted through JobRack and direct contact with the employer is not desired. If you have any questions, please contact JobRack at jasmina@jobrack.eu

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add jasmina@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq