Virtual Assistant (Notion, Airtable, Automations Specialist) [CLOSED]

About the company

OS Labs provides operations and team management consulting to help client-based companies (coaching, consulting, online education) sustainably scale their business with better systems and teams. 

Our mission is to help purpose-driven visionaries and CEOs grow their transformation businesses to collectively create a bigger impact and raise the consciousness of the world.

At OS Labs, we go beyond the traditional approach to business growth. Our methodologies, frameworks, and systems start and end with personal growth and transformation. We help visionary CEOs install both the inner and outer operating systems for a self-managing team and company: a business that's scalable, enjoyable, and impactful, all while creating the time freedom for visionaries to operate in their zone of genius.

We have a small team of results-driven rockstars supporting our consulting clients and portfolio companies that we manage. Our ethos is to do great work, have fun, and always be growing!

About the role

OS Labs is looking for a highly motivated and results-driven Virtual Assistant specializing in Notion, Airtable, and Automations. As a Virtual Assistant, you will be working closely with Colin, our founder, to ideate, build, and optimize system templates in Notion and Airtable. The main objective of this role is to design and build system templates (CRMs, dashboards, data tracking sheets, etc.) based on our methodologies and frameworks to help our clients streamline and automate business processes.

This is a fast-growing and dynamic role, providing a great opportunity for someone who sees a Systems & Automations Specialist career on the horizon. You'll get to learn directly from Colin, allowing you to develop your skills and deepen your personal growth. There will also be opportunities to hone your skills even more by setting up systems and automation for OS Labs' clients and portfolio companies.

Here are the key Areas of Responsibility in this role:

Notion & Airtable Systems Build:

• Creating CRMs, dashboards, and tools in Notion and Airtable
• Updating and optimizing existing systems and templates
• Ideating new systems and templates to create

Product & Template Creation:

• Templatizing Notion and Airtable systems into lead magnets and products
• Setting up landing pages and funnels for lead magnets and products
• Organizing product database of systems and templates

Systems & Automation Set Up:

• Setting up and implementing systems for clients
• Setting up tech automation (Zapier) for clients
• QA and troubleshooting tech issues for clients

Systems and Tools we use:

• Notion
• Airtable
• Zapier
• Google suite (docs and sheets)
• Email Automation (Convertkit, ActiveCampaign, MailChimp)
• Project Management (Asana, Clickup, Monday)
• CRM (Pipedrive, Hubspot)
• Canva
• JotForm / Typeform
• Calendly / TidyCal
• Zoom
• Slack
• ChatGPT and Claude

Working Hours:

This is a part-time role, requiring up to 20 hours per week from Monday to Friday. You will need to have a minimum of 3 hours of overlap between 10am-5pm MST.

Onboarding Process:

Joining OS Labs means diving right into action and creating results. In your first week, you'll be working closely with Colin to get familiar with the existing systems, templates and methodologies. Then you'll be assigned projects to start updating existing systems and creating new ones.

About you

OS Labs is looking for a highly motivated, results-driven, and systems-oriented rockstar. The ideal candidate must be proactive and hungry to grow in a fast-paced, yet grounded, environment. You must value both high performance and high fulfillment.

To excel in this role, you need to have:

• 3+ years of remote/virtual assistance experience
• Excellence skills with Notion & Airtable (training will not be provided, we're looking for a specialist!)
• Strong English skills, both written and spoken
• Meticulous attention to detail
• Experience with tech and automation tools
• Strong time management, prioritization, and organizational skills
• Excellent emotional intelligence

Bonus points if you have experience with AI automation tools and using ChatGPT

You'll know you are the right fit if you are:

• Proactive: You don't wait around to be told what to do, you take fast action to create results. You bring new ideas to the table and you're always eager to do better.
• Process-Oriented: We're an operations consulting company so we aim to provide the best systems and processes. You must have a passion for creating systems and processes that optimize for efficiency and effectiveness.
• Hyper-Organized: You're a master of time management and prioritization, effectively managing multiple projects simultaneously.
• Passionate For Growth: You have a desire to make an impact and contribute to human transformation. You're enthusiastic and strive to bring positive energy into everything you do.

What's in it for you?

• Monthly salary of $10 per hour
• Fully remote & part-time
• Opportunity for Full-Time position and/or salary increase based on performance
• Quarterly performance bonuses for objectives accomplished
• Access to world-class business growth training

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

How to apply?

To apply for this role, please fill out and complete the application form below.

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

Mention the magic phrase “calm the chaos” in the last question of the form to show that you have fully read this job posting.

The hiring process for this position will include the following steps:

1. Completing the application form
2. Recording a short video introduction of yourself
3. If shortlisted, completing a test task
4. Attending video interviews to discuss your previous experience and your new role