Project Manager [CLOSED]

MedComms Experts (MCE) is a communication solutions provider dedicated to helping busy HCPs to engage with large volumes of complex information. For over a decade, the business has been on a trajectory of growth and evolution, driven by its commitment to innovate medical communication.

Headquartered in Zurich, Switzerland, and New York, USA, the business operates within a flexible work environment, fully embracing a work-from-home culture. The team, led by the Head of Operations, consists of dedicated Project Managers working from both locations as part of its Project Management Office (PMO).

At MCE, the team is guided by five core values that are deeply ingrained in their work culture:

🌱Care Deeply: They are empathetic, caring, and patient, always seeking to understand and respect the feelings and beliefs of others.

🫂We Before Me: The team ethos is based on collective success, knowledge sharing, and mutual support.

💼Be Actively Present: The team believes in proactive communication and action, engaging in constructive debates to enhance decision-making and outcomes.

🥇Own the Outcome: They take responsibility for their actions and communicate openly, meeting challenges head-on and learning from their experiences.

🎓Live to Learn: The pursuit of growth is ceaseless. MCE encourages curiosity, challenges the status quo, and continuously seeks better ways to achieve its goals.

The MCE team is passionate about its work, team, and impact on the medical communication industry. If you share this commitment and are ready to live these values, MCE would be thrilled to have you join MCE on its exciting journey.

MCE is seeking a dedicated and proactive Project Manager to join its vibrant team. This role is fundamental to the operations, providing the backbone for the client projects from inception to completion. As a Project Manager at MCE, you'll get the chance to make a significant impact in the healthcare industry by facilitating effective communication of vital scientific information.

The three key responsibilities you will hold in this role are:

• 🎯 Maintain the accuracy of projects in our PSA, Kantata, at all times.
• 🗓️ Schedule the team's work, identify operational issues, and proactively suggest solutions
• ✅ Ensure the delivery of high-quality work on time and within budget

If you like delivering excellent service to clients and teams, and have a keen interest in scientific information, learning principles, and digital mediums, and a desire to constantly improve, this role will offer you plenty of opportunities to learn and grow.

More specifically, in this role, you will:

🎯 Administer projects using Kantata, taking charge of every detail from planning & scheduling to risk management and debriefing for an even better experience during the next initiative.

🚀 Run projects independently, managing each stage from start to finish

🚧 Proactively identify potential risks and innovatively devise solutions to keep projects on track

📝 Regularly report project progress to Account Managers and the Head of Operations

🤝 Liaise with all levels of the company, playing a key role in client meetings and internal communication

Upon joining, you will undergo a comprehensive 90-day onboarding plan which includes extensive training from the team members, access to the training repository, and ad-hoc training sessions. Initially, you'll familiarise yourself with Kantata, understand deliverables, and by week 2, you will start participating in project work, gradually moving from shadowing to independently managing your own projects.

This is a golden opportunity to be part of a company that values empathy, teamwork, proactive communication, personal responsibility, and continuous learning!

MCE is looking for a candidate who aligns well with its core values, possesses a strong organisational mindset, and embodies a can-do attitude, kindness, and team spirit.

Therefore, to excel in this role, you need to have:

📚 Approximately 3 years of agency experience or project management in a business setting. Having prior experience is critical for you to be up to speed within 90 days.

🛠️ Experience with Kantata or another project management tool, ideally a PSA.

🎯 A strong alignment with MCE’s core values.

🧠 A robust organisational mindset with a willingness to learn and adapt.

😊 A can-do attitude, kindness, and a strong sense of team spirit.

💡 An ability to suggest improvements in processes, bring fresh ideas to the table and explore new ways to use the tools and enhance collaboration.

⏩ A keen ability to adapt quickly to MCE’s specific, regulated, and niche environment.

Bonus, but not essential:

- Experience working in a med-comms agency

- Scientific training or background

- Proficiency in multiple languages is always a plus

What’s in it for you?

• 🕓 Flexible Full-Time Work: As a dedicated member of the team, you'll be working 40 hours per week, typically from 9 to 5 CET. MCE values a flexible approach in the late afternoon to maximise overlap with the NYC office team, promoting seamless collaboration and communication across time zones.
• 🎓 Personal Development Opportunities: MCE believes in fostering the growth of its employees. This role offers you the opportunity to get further training, elevating your skills and enhancing your professional profile.
• 🚀 Career Growth Potential: Your ambition has a clear pathway here. With hard work and dedication, you could potentially advance to a Senior Project Manager or transition into resource management in approximately two years.
• 💰 Competitive Compensation: A robust salary package starting at approximately $3,000* per month. Plus, you could also have the opportunity to earn a performance-based bonus, creating a direct link between your hard work and your rewards.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

JobRack has been contracted by MCE to support them in their hiring process on their behalf.

As part of this, the JobRack team has gained a full understanding of the needs of MCE and will review, filter, screen and test candidates in line with this.

Candidates that best meet the needs of MCE will be submitted as part of a final shortlist. Feedback will be provided throughout the process.

At the request of MCE applications for this position must be submitted through JobRack and direct contact with the employer is not desired. If you have any questions, please contact JobRack at: sandra@jobrack.eu

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add sandra@jobrack.eu to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq