Executive Assistant For A Team Of Lovely People: Join The Ohana [CLOSED]

Executive Assistant

Empodio helps mid-size home and business services firms scale on Salesforce. Our goal as a company is simple; Have a team full of people we enjoy working with, work for clients we like, deliver them outstanding value, while having fun along the way. We work reasonable hours, challenge each other to find better ways to care for our clients and each other, and strive to become better together.

The Executive Assistant we’re looking to add to the team would have three main outcomes:

1. Clear the team and founders to focus on our customers by managing internal activities and reducing distractions to their headspace.
2. Collaborate with the founders to explore new ideas and experiments of things we could be doing.
3. Enrich and uplift everyone’s lives through identifying and setting up events, get togethers, and activities.

You’ll know you’re the right person for this role if you have:

• 2-4+ years of experience as an operations, administrative or executive assistant
• Experience managing email, travel, events and activities
• An obsession with getting the details right and keeping things moving
• An ability to operate independently and reliably accomplish tasks
• Reliable Internet, Reliable PC, Noise Cancelling Headset
• Experience with word-processing software and spreadsheets (e.g. Google Drive)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Bonus: Experience with Click Up, Zapier, Salesforce

You’ll be doing:

• Accountable for ensuring that the team is completing internal tasks on time
• Responsible for managing email, linkedin, and entrepreneurship communities for the founders
• Accountable for completion of scorecards for various meetings and activities
• Responsible for ensuring compliance with salesforce programs
• Responsible for sourcing assistance (posting jobs, talent filtering, scheduling)
• Responsible for onboarding and offboarding activities related to hiring
• Responsible for ensuring access management is done (hardware, software, and office)
• Responsible for taxes, expenses, bank accounts, accounts payable, credit cards, invoicing, insurance, and the tools relating to them
• Responsible for doing client research for new sales calls
• Responsible for preparing client updates (hours, bills, etc.) and sending to the DM pre-call
• Responsible for surveying the team about events (lunch & learns, monthly) and setting up events
• Responsible for being a culture champion in slack (polls, events, gifs, celebrations)

Technology Used:

1. Google Suite & Gmail
2. Calendly
3. Slack
4. Clickup
5. Quickbooks

Overview:

• Working Hours:
  • Part-Time: 4 Hours within ~5-12 PM CET based on availability
  • Full Time: 4 Hours within ~4-12 PM CET + 4 Flexible Hours CET