Executive Assistant [CLOSED]

Here’s a quick introduction video from the CEO of BIEN:

Welcome to BIEN, where creativity meets inclusion. No one here sets out to exclude; they believe that diversity is not just a goal but the heart of their success. In the dynamic realm of motion design, unconscious bias can inadvertently limit potential, hinder brand recognition, and impede growth. They are here to change that.

Founded on the principle that inclusivity is a universal boon, BIEN has been at the forefront since 2017, pioneering Inclusive Motion Design (InMoDe™). This unique methodology serves as their compass, guiding brands towards profitability and effectiveness by ensuring accurate representation both on-screen and behind the scenes.

As a minority-owned motion design and animation studio, they pride themselves on collaboration with award-winning creatives who bring a diverse range of human experiences to their projects. Their intentional commitment to inclusivity is sparking a paradigm shift in the industry. They strive for a landscape where diversity in gender, race, ability, culture, and sexuality is not just represented but celebrated with authenticity, respect, and compassion.

Join them at BIEN, where innovation and inclusion go hand in hand, creating a workplace that is not just about the work but the people who make it extraordinary.

As an Executive Assistant, the purpose is to reclaim time and amplify productivity. Your mission is to assist the CEO, helping him and the team achieve more within tight schedules. By enhancing task completion efficiency, you contribute directly to the company’s growth, enabling them to expand, support, and mentor underrepresented talent in the vibrant motion design industry.

Key responsibilities:

🧾 Efficiently manage and respond to emails.

📦 Conduct research, including potential sales targets like Netflix, EA Sports, Apple, Beats by Dre, Instagram, Google, competitor analysis, tracking sales outreach, and identifying prospects on LinkedIn.

📑 Handle social media scheduling and coordination.

💼 Occasionally assist in scheduling meetings.

📊 Update leads/prospects in Hubspot.

🗓️ Occasionally manage travel bookings.

🧾 Take meticulous notes during meetings.

📦 Coordinate gift-giving initiatives.

📑 Identify podcasts and conferences for potential appearances, and more.

Working Hours ⏰: Full-time, ideally aligned with PST. They value flexibility and asynchronous work, and while the preference is until 1 PST, they are open to considering the best candidate, even if their availability extends only until 11 PST.

To excel in this role, you need to have:

✅ At least 3 years of experience as an EA, showcasing your adeptness in handling executive responsibilities.

✅ A flair for research, contributing innovative ideas that can elevate their processes.

✅ Social media savviness.

✅ Tech-savviness and tech-curiosity.

✅ Experience in Slack, Zoom, Google Meet, Notion, Team Gantt, Google Sheets, Google Drive, Coda, Hubspot, etc.

As the Ideal Candidate, you should be:

✅ Friendly and with a sense of humor.

✅ Deeply committed and hard-working.

✅ Extremely organised, detail-oriented.

Brownie Points for:

✅ Previous experience in marketing, social media, and sales.

✅ Experience in graphic design, motion design, illustration, animation, and creativity in general.

What’s in it for you?

• 💰 Competitive Salary: Earn a monthly salary of $1,600-$1,800.*
• 🌴 Global Work Flexibility: Work remotely from anywhere in the world.
• 🌟 Opportunities for Growth.
• 🌴 PTO: 2-weeks paid time off.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with BIEN to help them find their new team member.

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the BIEN’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of BIEN, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: massiel@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

We look forward to receiving your application!

To make sure you receive updates on your application please add massiel@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq