Executive Assistant [CLOSED]

Here’s a quick introduction from the CEO of HipTen:

HipTen, a prominent Salesforce implementation partner, is dedicated to delivering exceptional Salesforce CRM solutions exclusively tailored for the insurance industry. Recognizing the intricate challenges faced by these organisations, they collaborate with Carriers, MGAs, Brokerages, Agencies, and Insurtechs, positioning themselves as experts throughout the entire lifecycle of an insurance engagement.

Their commitment revolves around leveraging the robust Salesforce platform to technologically revolutionise businesses, ensuring Salesforce stands as the singular source of truth for all customer interactions. From lead generation and sales pipeline to marketing, portals, customer service, and seamless integration with existing legacy data sources, their solutions are meticulously designed to enhance every facet of the insurance workflow.

What sets them apart is not only their cutting-edge solutions but also their passionate and visionary leadership team. Committed to transforming the insurance industry through innovative Salesforce CRM solutions, their leaders bring a wealth of experience and expertise, forming the backbone of HipTen's unwavering dedication to excellence and industry-specific know-how.

Their team comprises certified experts equipped with in-depth industry knowledge, guiding businesses towards robust solutions that elevate productivity, boost ROI, foster partner and client collaboration, and unlock the full profit potential using the extensive capabilities of Salesforce. They adhere to Salesforce best practices, ensuring that their solutions are not only effective today but also future-proofed for the challenges of tomorrow.

Join them at HipTen and be part of a journey driving innovation in the insurance industry.

As an Executive Assistant, the purpose is to help ease the workload of the CEO. This also involves supporting the current EA, who operates in a USA time zone, in transitioning to another role.

Key responsibilities:

🧾 Coordinating and scheduling meetings.

📦 Managing emails efficiently.

📑 Developing PowerPoint presentations.

💼 Crafting sales proposals.

📊 Handling invoicing, payroll, creating SOPs, and data entry.

🗓️ Procuring gifts for team members.

🧾 Organising company retreats.

📦 Following up on invoices.

Working Hours ⏰: Full Time, ideally adhering to a blend of London time with some overlap into the USA timezone.

To excel in this role, you need to have:

✅ Previous experience in a similar position.

✅ Experience in navigating SaaS tools (and adapting swiftly to new ones).

As the Ideal Candidate, you should be:

✅ Detail-oriented.

✅ Organised.

✅ Proactive in chasing and follow-ups.

✅ A superb communicator.

✅ Team-oriented.

Brownie Points for:

✅ Experience in the insurance sector.

✅ Familiarity with Salesforce.

✅ Knowledge in digital marketing.

✅ Previous experience in a smaller business setting.

What’s in it for you?

• 💰 Competitive Salary: Earn a monthly salary of $1,500-$2,000.*
• 🌴 Global Work Flexibility: Work remotely from anywhere in the world.
• 🌟 Opportunities for Growth.
• 🌴 PTO: 28 days paid time off.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with HipTen to help them find their new team member.

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the HipTen’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of HipTen applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: jasmina@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

We look forward to receiving your application!

To make sure you receive updates on your application please add jasmina@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq