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Executive Assistant [CLOSED]

Full Time 800.00 - 2000.00 USD Type: Monthly

Admin Assistant Email Management English - speaking English - writing

A short video intro to the company and the CEO, Landon Murie:

Executive Assistant Info

Goodjuju is a marketing agency that serves property management companies in the United States, offering Web Design, SEO, Google Ads, Reputation Management, Content Creation, and Social Media content.

Landon Murie is the CEO of Goodjuju and needs help managing/organizing day-to-day tasks so he can focus on what he does best - growing the business.

What Awaits You:

  • Collaborative Creativity: Work alongside Landon, supporting the day-to-day operations and contributing to the growth of our agency..
  • Diverse Challenges: Dive into a role that goes beyond the ordinary – from managing schedules and communications to being the backbone of administrative efficiency.
  • Learning and Growth: Be part of an environment that values continuous learning.
  • Team Spirit: Join a team where your input matters, ideas are valued, and each day presents an opportunity to contribute to something bigger.

If you're ready to be the right-hand person to a visionary growth expert, dive into a role where every day brings new challenges and opportunities. Connect with us below, and let's explore the exciting journey ahead! πŸ‘‹

As Landon's Executive Assistant, your mission is to help streamline his life and allow him to be more productive, by handling day-to-day tasks that take up his time and energy. If a task doesn’t generate revenue or propel the business forward, he shouldn’t be doing it - and he’s looking for your help to anticipate it and remove it from his workload.

Besides helping him stay organized, the ideal candidate is always happy to roll up their sleeves and help out where help is needed most - assisting Landon in researching, data entry, invoicing, follow up, double checking, and other miscellaneous admin tasks.

Landon has a lot on his plate, from managing the team and results at Goodjuju, to the sales and marketing side of growing the business.

Key responsibilities:

🧾 Assist the CEO in prioritizing and managing his to-do list and appointments.

πŸ“‘ Manage his email inbox efficiently.

πŸ“¦ Organize and oversee new client onboarding, help with invoicing, and making sure that our team and new clients are connected and on the same page.

πŸ“‘ Ensure the CEO has dedicated time for focus by strategically managing small tasks that consume his time (both business and personal).

πŸ“‘ Create and maintain SOP documents and videos, ensuring adherence.

Other Day-To-Day Tasks Include:

🧾 Generate and send invoices, and follow up on outstanding payments.

πŸ“‘ Prepare contracts and proposals.

πŸ“¦ Follow up with potential clients.

πŸ“‘ Translate action points from meetings into delegated tasks for Landon and the team.

πŸ“Š Anticipate and proactively tackle any unexpected tasks that could distract Landon.

πŸ“‘ Remind (and bother) Landon if he forgets something he said he would do or needs to do.

πŸ“¦ Develop and maintain spreadsheets to aid in Client/Invoicing management.

Working Hours ⏰: Full-Time (6 hours per day) with FULL focus. Your 6 working hours must be between 7AM-5PM EST (United States). This job will require full focus and dedication. We are not looking for someone who just needs a side hustle. This should be your main and only job with a very proactive approach.

To excel in this role, you must have:

βœ… Experience working remotely in a similar role (operations coordinator, manager, project coordinator, executive/virtual assistant, or similar).

βœ… Exceptionally strong English communication skills, both spoken and written.

βœ… Business acumen; you understand the objectives of the management team and can effectively prioritize tasks.

βœ… Quick adaptability to new software tools and systems.

βœ… Natural inclination for process optimization: You intuitively seek ways to enhance workflows and streamline processes to boost productivity and efficiency.

βœ… A stable and reliable internet connection is essential

As the Ideal Candidate, you are:

βœ…. Highly adaptable, excels at problem-solving.

βœ… Exceptionally detail-oriented, with an innate ability to spot mistakes and discrepancies.

βœ… Extremely proactive – you anticipate problems before they arise, initiate tasks and ask, 'What can I take off your plate?' rather than waiting for instructions.

βœ… Willing to ask questions when needed, and offer your own thoughts and ideas for improvement

βœ… Highly trustworthy and discrete - you handle highly sensitive information with utmost confidentiality.

βœ… Superhuman organizational skills, attention to detail & problem-solving skills.

Brownie Points for:

βœ… Proven experience in efficiently managing the tasks of founders/CEOs.

βœ… Basic understanding of online marketing processes - Website Design, SEO, Google Ads, etc. (If these terms are unfamiliar, this may not be the ideal position for you.) This role ensures consistent and reliable branding from project initiation to completion.

βœ… Design skills and/or an eye for aesthetics are highly valued.

What’s in it for you?

  • πŸ’° Competitive Salary: Earn a starting salary of $800.00 per month for the first 60 days while you train and prove yourself, and then $1,800.00+ per month after 60 days. There will be plenty of room for growth and raises if you excel at your role!*
  • 🌍 Fully Remote. Escape the hassles of cubicles, commutes, and office politics. Embrace the freedom of working from your home office, local coffee spot, or preferred co-working space. Great work often requires a change of scenery, and as long as you have a reliable internet connection, your office can be wherever suits you best!
  • 😴 PTO. Prioritize rest with a generous time off policy, offering 20 days of paid time off.
  • πŸŽ“ World-Class Training from a successful entrepreneur with extensive knowledge.
  • 🀩 Help us grow, earn more. With quarterly profit sharing bonuses, the more we grow, the more you grow and earn to live a better life.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

As you contribute to the company's growth, your responsibilities, and compensation will grow in tandem. Help clients achieve their β€œfirst-class life” and the company will support you in living yours β€” it's as simple as that!

The hiring process for this position will include the following steps:

  1. Apply on JobRack by uploading your CV and a cover letter.
  2. Record a short video introduction of yourself.
  3. Attend video interviews to discuss your previous experience and the new role in more detail.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

Please note that this position requires 100% commitment and is not suitable for those seeking a side hustle or freelance work. It is important to only apply if you intend this to be your primary job. Any attempts to work multiple jobs without the knowledge of your employer may result in termination.

We look forward to receiving your application!

Goodjuju Marketing

We are a boutique marketing agency that serves rental property managers with marketing services like website design, local SEO services, Google ads...

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