Executive Assistant [CLOSED]

About the company

Hi, I’m Jessica Malnik, and I'm the founder and chief content strategist at JM Content Group. I'm looking to hire a talented executive assistant to join our small, but mighty team to help take our company to the next level.

A little about JM Content Group - founded in the fall of 2018, we work mostly with B2B SaaS and professional service businesses. We help clients with content marketing strategy and copywriting.

In addition, we also run our own content websites - including The Remote Work Tribe (a.k.a. RWT) that we use to dogfood our ideas and processes. (We don’t just help clients. We are using all of our same strategies and processes to run and grow our own content sites too!)

That’s where you come in.

I’m looking for a talented executive assistant to execute and improve many of our existing internal systems and processes.

You’ll be my right-hand person, and play an integral role in all aspects of the business. 

This is an ideal role for someone who thrives in an independent individual contributor role. You’re likely a go-getter, extremely organized, detail-oriented,a great multi-tasker, always open for a challenge, and thrives in an async-first remote work environment.  

About the role

What you will be doing

• Maintain and update all company SOPs in our internal Wiki
• Manage our two admin inboxes on a daily basis
• Assist with various sales, research, and internal project management tasks.
• Post and assist with social media management tasks on Twitter/X, Linkedin, Instagram, and Threads, including creating posts from pre-created templates and actively replying to comments on a daily basis.
• Upload meeting notes and add to-do items in our project management software for sales and onboarding calls
• Complete web research and data enrichment projects and tasks in a timely manner
• Assist with light SEO management tasks, like updating meta descriptions and image alt tasks according to our SOPs.
• Upload and format content in WordPress and ConvertKit
• Use Zapier to build zaps to streamline and automate internal processes
• Recruit and supervise freelancers and contractors for one-off projects and tasks as needed, like hiring a WordPress developer to build a new landing page.
• Create daily and weekly small reports
• Assist with special, one-off projects and tasks for the founder

About you

About You

• You’re organized - You love executing and optimizing systems, processes and plans.
• You're reliable - You do what you say you are going to do. You never miss deadlines.
• You are self-motivated - You are naturally driven and able to work independently in an async-first remote work environment. If a problem arises, you take responsibility for it and immediately come up with solutions for how to fix it instead of making excuses, placing blame or pushing it on someone else to fix.
• You're proficient using project management software. We use Trello.
• You have prior experience using automation tools like Zapier or Make.
• You're a creative problem solver - When you get assigned a project that you've never done before, your natural instinct is to jump right in and figure it out.
• You're an excellent communicator - You must be fluent in English, and have excellent written and verbal communication skills.
• You're comfortable working independently where 80% of your communication is async over Slack, Loom, and Trello.

Nice to haves 

• 2+ years of prior work experience
• 2+ years of remote work experience
• Prior experience using Trello, Zapier, Make, Canva, WordPress, and ConvertKit.

What's in it for you?

Benefits and Logistics

• Must be available to work at least 5 hours per day Monday-Friday or 25 hours per week.
• Flexible working hours as long as you have 3 hours of overlap with US business hours Monday - Friday and can complete important tasks in a 24-hour turnaround time.
• Steady monthly retainer of $1500 - 2,000 USD per month if full-time and depending on experience
• Will provide access to paid courses and training programs to hone your skills

How to apply?

How to Apply

Please complete this application ASAP but no later than 9/15/2023. 

In the first paragraph of your cover letter (as part of the Airtable application form below), please tell me one thing that you like to do for fun. 

Note: Only candidates who complete this application in full will be considered.