Administrative Assistant For Coaching Business [CLOSED]

About the company

I am Angus Nelson, the founder of EvolveMen Coaching. We’re a team of 4 energetic people who love what they do and the impact they have on people. The work we do with men is creating better leaders, dads, husbands, and fathers. Our clients become more conscious, aligned, self-aware, and happy.

Our culture is built around positivity, purpose, and honesty. We speak openly, move swiftly, and things don't always have to be perfect. Our customers are our single most important focus - because when a man enters our ecosystem, they are entering with a lot of skepticism and need. It is critical that we quickly build trust and connection with them in order to help them get the transformation they're seeking: clarity, confidence, and a powerful sense of self.

When we help one man, we impact their business, marriage, fatherhood, and legacy. It's not an easy task, but we believe it's a powerful and critical mission.

Our goal is to be a small, efficient team, making a significant, meaningful impact in the world.

Right now, we’re looking for a proactive, all-around Administrative Assistant to join our team on a part-time basis.

About the role

You will have a clear step-by-step process for all of these responsibilities.

In this role as an Administrative Assistant, you will be tasked with the following responsibilities:

• Withdraw pending connection requests on LinkedIn
• Invoicing and W9 generation for clients
• Posting to social channels daily, using our social media management tool
• Sending quotes to leads post-sales call
• Onboarding new 1:1 clients - adding them to Kartra with the tag "freedom academy"
• Sending reminders to upcoming sales calls, with link to our CEO’s story
• Send login credentials from our app to some of our clients (most of them receive it automatically)
• Help update client contracts, especially with annual dates when our CEO is unavailable
• Help with emails while our CEO is traveling
• Help with doing research for, and planning events (venues, flights, accommodation, etc.)
• Finding alternative times for sessions/meetings with clients and prospects.
• Managing communication with clients regarding administrative tasks.
• Guarding our CEO’s vacation times ahead of time.
• Stocking books, mugs, hats, etc.

This is not a definitive list of your responsibilities, as new ones may appear in the future.

During the first few weeks in the role, you will learn more about the company and work directly with the CEO and the Business Manager.

About you

You are someone who has energy, focus, and initiative. The goal of this position is to take on responsibilities that are simple, repetitive, but time-consuming, in order to free up some time for other team members (mostly the CEO), so they can spend more time on their most important projects and tasks that will drive the company further. Ideally, you’re a jack-of-all-trades who can take on different types of tasks.

We want someone who is available for 20 hours per week, Monday to Friday with flexible working hours between 8 AM - 7 PM GMT.

Being a remote company we don’t have an office but there are still lots of things for you to be looking after, helping things run smoothly.

The perfect candidate will:

• Be detail-oriented, and able to follow systems and processes to the dot.
• Be very organized, and won’t have issues completing repetitive tasks on a daily basis.
• Be very proactive in their communication - it’s better to over-communicate than assume your team members are aware of things.
• Be comfortable in a fast-growing environment where things are rapidly changing.
• Ensure that everyone on the team is in the know.

To excel in this role, you need to have:

• A minimum of one year of experience as an Administrative/Executive Assistant in a fully remote environment
• Excellent English communication skills, both spoken and written.
• Experience with project management tools, ideally Asana.
• Experience working with G Suite. (Docs, Sheets, Slides, etc)
• Experience with organic social media management tools (Loomly, Hootsuite, etc.)
• Experience with CRM tools (Pipedrive, Zoho, etc.)
• Ability to learn new software tools, systems, workflows, and processes quickly.
• Proactive approach - don’t wait for someone to give you a task, but ask ‘What can I take off your plate?’
• Superhuman organization skills, attention to detail & problem-solving skills
• A stable and reliable internet connection.

Bonus points for:

• Experience working as an Administrative/Executive Assistant in the coaching industry.

You MUST have experience in a similar role and really WANT to do this for the long term because we want someone who wants to grow with our company!

What's in it for you?

• $400 - $600 per month
• Fully remote and part-time position ~ 20 hours per week, Monday through Friday.
• Flexible working schedule; EvolveMen usually operates between 8 AM - 7 PM GMT. You have the flexibility to structure your day within those hours, as long as there is overlap for internal meetings with team members as needed. Special events can be organized at different times, outside the normal scope of business hours.
• Salary increase opportunities based on contributions to company growth.
• Paid trips to company events based on performance.
• Potential of advancement of role and responsibilities.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

How to apply?

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, we will respond promptly and keep you updated throughout the process.

Please expect the hiring process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack.

– Only candidates from Eastern Europe are eligible to apply –