Admin Assistant [CLOSED]

Hi, I’m Jessica Malnik, and I'm the founder and chief content strategist at JM Content Group. I’m looking for a talented administrative assistant to execute on many of our existing internal systems and processes.

A little about JM Content Group - founded in the fall of 2018, we work mostly with B2B SaaS and professional service businesses. We help clients with content marketing strategy and copywriting.

In addition, we also run our own content websites - including The Remote Work Tribe (a.k.a. RWT) that we use to dogfood our ideas and processes. (We don’t just help clients. We are using all of our same strategies and processes to run and grow our own content sites too!)

That’s where you come in.

Your Role
I’m on the hunt for a meticulous and self-driven administrative assistant. This role is tailor-made for someone who excels in executing detailed systems and processes independently. You'll be pivotal in supporting our internal operations, away from the client and project management spotlight. This position is perfect for those who find satisfaction in consistency, attention to detail, and the autonomy of an async-first, work-from-home setting.

What You'll Be Doing

• Assist the founder, Jessica, with sales administrative tasks, like updating our CRM and manually enriching data in various Google Sheets.
• Assist with various sales and research tasks including finding, enriching, scrubbing, and enriching data in a timely manner
• Create social posts from pre-created templates in Canva
• Upload meeting notes and add to-do items in our project management software for sales and onboarding calls
• Assist with light SEO administrative tasks, like updating meta descriptions and image alt tasks according to our very-detailed SOPs.
• Upload and format content in WordPress and ConvertKit according to our detailed SOPs.
• Assist with various recruiting tasks, like posting job descriptions on various job platforms and social media groups, when we need one-off freelancers for various projects.
• Assist with preparing and updating various one-pagers, reports, and presentations for the founder
• Assist with special, one-off projects and tasks for the founder with a can-do, problem-solving mindset.

What You'll Be Doing

• You’re organized - You love executing and optimizing systems, processes and plans.
• You're reliable - You do what you say you are going to do. You never miss deadlines.
• You are self-motivated - You are naturally driven and able to work independently in an async-first remote work environment. If a problem arises, you take responsibility for it and immediately come up with solutions for how to fix it instead of making excuses, placing blame or pushing it on someone else to fix.
• You're proficient using project management software. We use Trello.
• You're a creative problem solver - When you get assigned a project that you've never done before, your natural instinct is to jump right in and figure it out.
• You're an excellent communicator - You must be fluent in English, and have excellent written and verbal communication skills.
• You're comfortable working independently where 80% (or more) of your communication is async over Slack, Loom, and Trello.

Benefits and Logistics

• Must be available to work at least 30 hours per week Monday-Friday
• Flexible working hours as long as you have 3 hours of overlap with US MST business hours Monday - Friday and can complete important tasks in same day turnaround time.
• Will provide access to tutorials and courses to hone your skills

How to Apply

Ready to dive in? Apply by 2/29/2024 through our application form.

Only complete applications will be considered.

Please Note: This role is designed for those who relish in the intricacies of administrative tasks and are looking for a stable, long-term position. It's not suited for those seeking rapid career advancement or management roles.