Junior Project Manager and Admin Assistant Wanted [CLOSED]

About the company

Who We Are:

Biotech Animated is a team of incredibly creative communicators who are driven to produce high-caliber content that delivers powerful results. We choose work that ultimately improves lives and are proud to support organizations that are advancing therapeutics, diagnostics, medical devices, and biomedical research.

What We Do:

Biotech Animated works with biotech and pharma companies translating complex scientific concepts into easy to understand video marketing campaigns. Through clear and attractive visual communication, cleverly constructed narration, and compelling messaging, our productions aim to be the most actionable scientific animation works available.

Please check out our website https://biotech-animated.com and our partner company https://biotechmarketers.com for more information.

Additionally, here is our most recent show-reel https://biotech-animated.wistia.com/medias/ccop4fql7z

About the role

Overview

We are looking for a Junior Project Manager to work with our creative teams assisting in the creation of biomedical animations. This is an entry level job and although previous project management experience is a plus it’s not essential. There are 3 main qualities we are looking for with this role: 1) You must be a highly effective communicator in English, so this means your spoken and written English is near perfect. 2) You have a likeable and pleasant personality. 3) You can understand and solve problems quickly, whilst keeping a clear head and without getting stressed out. 

Initially half your time spent in this full-time position will be project management, and the other half will be administrative assistant related. Later, it will shift to about an 80/20 split. We are also open to making this a part-time/hourly position for the right person but would prefer this to be a full-time hire. 

Goals for this role:

• PROJECT COMPLETION RATE - Keep projects moving forward on schedule and completed in a reasonable timeframe.
• PROJECT PROFIT MARGIN - Ensure projects stay profitable by effectively managing clients requests for out of scope work.
• CLIENT EXPERIENCE - Ensure clients have a good experience working with our company via effective and pleasant communication giving transparency to project status and progress via regular updates.
• BUSINESS PROCESS IMPROVMENT - Any business processes or working procedures which are creating recurring problems must be updated to resolve the problem.

Responsibilities:

• Completing daily reports for management ensuring transparency on current activities.
• Leading and hosting sales related and scientific discussions with our team and current and prospective clients.
• Making sure team members have not missed any important/relevant emails or messages in Slack and following up with clients on any items we are waiting for feedback on.
• Asking team members to set deadlines for items they are working on to keep projects running on schedule.
• Regularly updating project status in Trello and Monday.
• Organizing project folders and making sure all work is being saved in the correct places and indexed properly.
• Setting up all communication channels and file storage locations when new projects are initiated and making sure new projects start and stay organized.
• Make sure all team members and clients have received and signed all agreements and contracts that have been sent out.
• Fully understanding the status of each project and having a good sense of awareness of how the production process for each project is progressing.
• General administrative assistant activities.

Requirements: 

You must:

• Be okay working across the US time zones.
• Have extremely good communication skills, both in written and spoken form.
• Be able to confidently lead team video meetings.
• Be able to present information effectively and clearly over video calls.
• Have a naturally positive and happy personality.
• Be able to handle periods of pressure while keeping a clear head.
• Be able to effectively use project management software.
• Be a fast learner and able to understand and implement new concepts quickly and correctly.

Big plus if you have:

• Previous project management experience in a reputable company.
• An undergraduate degree. Even better if it’s in a science or communications field.
• Experience in digital marketing or digital product creation.

About you

You are a socially intelligent “people person” with excellent spoken and written communication skills. You are able to manage different types of people across a range of countries and cultures, both creative types, and highly logical types, and you're able to keep everyone working together constructively and cohesively in a team. You are good at keeping the working environment positive and moving forwards, on track, and on schedule. You keep your eye on the end goal without getting lost in the minutiae, and you are able help others do the same.  

You are comfortable talking to team members and clients over formal video calls, phone calls, emails, and instant messaging, and it is something which is natural to your personality. You don’t get shy or nervous talking to people or leading meetings and are not overly introverted. You present information well over video calls and are able to confidently organize teams and client conferences. 

You are often described as a social person and probably have a large group of friends whom you are good at organizing. People generally like you and describe you as having a likable personality. 

You are good at and enjoy problem solving, and you can solve them quickly, and on the fly. You're able to think critically and unemotionally about an issue and then quickly use your own initiative to take action with minimal or no guidance.    

What's in it for you?

Benefits of Working Us:

• Full time position in well established US based company.
• Flexible crypto friendly payment options.
• Contribute from anywhere in the world, as we work remotely.
• Work with the leading companies in pharma and biotech industry.
• Leave your mark in a highly purpose and mission driven company.

How to apply?

To apply please click the Apply button to complete the application form.

Please do not contact us directly through our website.

No phone calls please.