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Executive Assistant for CEO of fully remote Service business [CLOSED]

Full Time 7.00 - 8.00 USD Type: Hourly

Social Media Marketi... Admin Assistant Email Management Event Planning Research Transcription Wordpress English - speaking English - writing

About the role:

We are looking for a proactive, all round executive assistant for 16-24 hours per week.

In a nutshell, the jack-of-all-trades who takes all sorts of tasks off the plates from the owners.

Who you’ll be working with:

We are Insight Matters.

We believe that every business owner deserves the same financial insight that a Corporate CEO has, and that these insights are critical for them to achieve their goals.
We are a full-service financial support service, helping Agency owners and management teams make better decisions based on finance. We provide bookkeeping, management reporting & analysis & financial consultancy to our clients.

Our clients use our services to answer critical business questions: can they invest in hiring a new person? Are they getting the right return on marketing? Where are they leaving money on the table? Which products or services are most profitable?

Our team is fully remote and currently spread out over various countries in Europe and Asia, while our clients are mainly in the US, Europe, and Asia. We are a small but growing team - where delivering quality to our clients is the #1 priority and have an open and informal team culture based on trust and transparency.

You’ll be working mostly with Rob & Maj our management team

How we define your success:

  • The founder is on top of deadlines, emails and other communications – You are the right hand that makes sure that he stays on track
  • The founder has time to focus – by strategically planning the agenda, taking over communication and taking care of all the small things that eat his time (business and personal)
  • You have a list of problems you prevented, rather than a list of problems you solved – looking forward and preventing problems big and small is absolutely critical

Typical Things on your plate:

  • Manage, prioritize and answer the emails
  • Take action points from meetings and delegate to the team
  • Support marketing & sales activities (Linkedin posts, making visuals)
  • Monitor various communities & identify opportunities for us to be helpful & visible
  • Execute research on clients, potential partners
  • Make/Send invoices & remind clients about outstanding invoices
  • Convert notes/sketches into PPT slides
  • Prepare meetings for the founder
  • Prepare & book travel
  • Anything that comes up that would distract the founder

To succeed in this role, you most likely have:

  • Experience in emptying out the plate of tasks founders/CEO’s
  • Super strong English communication skills
  • Dares to ask questions
  • Discretion – we work with highly sensitive information
  • Superhuman organization skills
  • Business acumen – you understand the agenda of the management team and know what to prioritize
  • Flexibility & adaptability
  • Proactive approach – don’t wait for someone to give you a task, but ask ‘what can I take off your plate?’
  • Working hours that overlap with CET

What is in it for you:

  • A key role in a young and dynamic team that is changing the future of our clients
  • Working closely with 2 complementary founders
  • Working with in a open, supportive and positive team culture
  • A setting where initiative is appreciated and rewarded


  • Competitive salary 1100-1300 USD per month (on Full Time Basis) (Believe you should get more? Convince us!)
  • 20 days paid holiday per year (on Full Time Basis)
  • Performance related bonus scheme/profit share in the future
  • Training budget and time
  • Working hours: 16-24 hours per week (for the right candidate we can adjust this up or down)
  • Flexible working hours – you set your own work rhythm, with the only requirement that at least 50% of your standard work hours fall between 8am-5pm CET

Application process

  • 1 - Click Apply and complete the application form - following that you’ll get a request to send us a link to a video of up to 5 minutes (not longer) of you introducing yourself and tell us a little about you and why you think you’re the right person for our role.
  • 2 - There’ll be a second stage, likely an initial brief interview but possibly something different based on some processes we’re testing right now
  • 3 - In depth skills interview – We’ll focus on the skills and experience you bring to the table.
  • 4 - Test project - a chance to see if our working styles match.
  • 5 – In depth culture fit interview – We’ll focus on your style, our style and our company culture. This fit is crucial to make our working relation a win-win

We’re looking forward to hearing from you!

Insight Matters

We are Insight Matters.

We believe that every business owner deserves the same financial insight that a Corporate CEO has, and that these in...

View company profile

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