Managing a remote team has its challenges.
If you have employees who work from different locations, organizing projects and scheduling meetings can be stressful and time-consuming. Also, if you want your team to work well, you need them to communicate well.
Luckily, there are many tools that can help you with this.
In this article, we’ve selected the top 7 tools that can help you manage your remote team.
Good communication is essential for a successful remote team.
Slack is one of the most popular tools for instant messaging, file sharing, and audio/video conferencing. You can also download the app for mobile devices and desktop.
Lisa Madakoro, a culture specialist at Shopify claims:
“The fact that Slack exists and is such an essential tool, it’s really helped us with scaling and still feeling connected to one another across remote offices and remote teams.”
Slack acts like a virtual office, bringing together workers from different parts of the world.
And what about the price?
Well, the free version allows you to browse through 10,000 most recent messages and limits you to 5GB of storage.
If you want additional perks, you can choose between a Standard plan ($8 per month), Plus plan ($15.30 per month) or Enterprise Grid plan depending on the size of your team. The price is also lower if you opt for yearly billing.
If you have a remote team, one of the most basic tools you need is project management software.
Asana allows you to coordinate and manage tasks, track projects from start to finish, and use timelines to easily plan your next steps.
You can get automatic updates on tasks, comment on shared projects and collaborate with teammates.
This way, your entire remote team stays focused on your goals and projects.
The free version is available for teams of up to 15 people. You can also get paid plans to get extra features, but we find that the free version can take you a long way.
Zapier allows users to integrate their apps and automatically moves data between them. You can link more than 2,000 apps and easily share information.
This takes care of tasks that would otherwise require a lot of time and effort.
Noel Andrews, CEO of JobRack explains:
“Zapier handles a whole bunch of useful and time-saving tasks for us, from adding Facebook leads contact details into Active Campaign, through to sending voicemails to a transcription service that turns my voicemails into an email. It saves us so much time and is one of my favourite tools!”
With a 9.0 rating on Trustradius and 4.5 rating on G2, this tool is extremely useful for remote teams.
A free version offers basic automation of 100 tasks per month, and you can upgrade to other plans with a starting price of $24.99 for a month-to-month payment.
Zoom is one of the best tools for video conferencing.
It became widely popular with the spread of COVID-19, with first-time installations of Zoom’s mobile app skyrocketing 728% in little over a month.
Unlike many other video conferencing tools, Zoom managed to stay dedicated to customers and focused on building a great product that actually works.
Alvina Anatara, CIO at Zuora states:
“It is all about building connections and relationships and that’s why the technology needs to be personal – tools like Zoom make it easier to work and make our employees happier.”
The free version offers calls with up to 100 participants, however, there is a 40-minute time limit on meetings. You can get a Pro, Business, or Enterprise plan starting at $15.30 per month.
One of the main concerns employers have when hiring remote workers is whether their employees are actually being productive.
Hubstaff is a time tracking software that provides a comprehensive overview of your employees’ workday. It tracks the websites that your employees visit and can even provide you with screenshots of their computer screens every few minutes.
It also gives you a breakdown of the time spent on each task or project, so you can see exactly how your employees are spending their working hours.
There is a limited free plan, and you can also try a free 14-day trial of the Premium version.
However, using a time tracking software for managing your remote team can have negative effects on your employees.
Before deciding if you want to use one, read this article to find out more about the pros and cons of time tracking software.
This user-friendly accounting platform can provide support in managing finances. It is especially suitable for small businesses.
You can schedule payments, track expenses of your projects, and make sure that you don’t go over budget. Xero can also track exchange rates and is especially helpful for multi-currency companies.
Phoebe Heyhoe, owner of Matworks states:
“Moving to Xero has saved me eight hours of paperwork each week. It also saves me about 10 hours each quarter when I used to sort through my expenses and receipts for my tax returns.”
There is no free version, but there is a free trial available. Pricing starts at $10.00 per month.
If you are managing a remote team, you know that scheduling meetings can sometimes be difficult.
This tool is specifically designed for converting time zones and scheduling meetings for teams that work from different locations.
You can use it for free for up to 4 locations, or upgrade to unlimited locations for a small price.
These are the tools we recommend for effective management of your remote team. Give some of these a try and you will be pleasantly surprised how much easier it is to guide your employees.
By the way, are you looking for a new addition to your team?
We have thousands of experienced remote workers ready to use these tools to make the difference for your business. Click here to find out more.