Top project scheduling software products for remote teams

Top Project Scheduling Software Products for Remote Teams

It’s a well-known fact that communication is crucial for successful teams. And for remote teams, the only way to effectively communicate and collaborate is by using the right tools.

While many planning tools focus on project resources, expenses, and goals, you should also have good scheduling features that will help you visualize phases, deadlines, and milestones of the project.

In this article, we bring you the top project scheduling software products for remote teams. is a project management tool that allows you to plan, schedule, and map out key milestones of your project. You can also prioritize tasks and set deadlines while tracking the performance of your team.

It is fairly easy to set up, as it offers templates that you can customize for your own team.

What separates from other project scheduling tools is that it’s highly visual – everything is color-coded so that you can understand what’s happening with just one glance. You can also add multiple views to your board to visualize all the information in different ways.

You can also add more than 50 integrations to streamline your workflow.

One of the many satisfied clients of is McChrystal Group, a management consulting and leadership development firm. Due to the outbreak of COVID-19, around 150 employees had to start working remotely. To their surprise, once they got the right scheduling software, they actually increased revenue by 60%.

Jeff Bull, Director of Business Operations says:

What used to be a two-week process is now down to a week with regards to identifying what the opportunity is, building out a proposal, aligning on the deliverables, the resourcing, the price, and then getting that document out to a client for final negotiation. We’re at least 50 percent faster than we were pre-COVID-19.

With the right tools, having a remote team can drastically improve your business.  

The paid plans for start at $8 per user per month. There is also a 14-day free trial available. for remote teams


MavenLink is a business solution that offers modules for resource management, project management, team collaboration, project accounting, and business intelligence.

When it comes to project scheduling, MavenLink uses Gantt charts to help you clearly see the tasks and milestones. You can easily drag-and-drop tasks to adjust dates and durations.

There are four tiers available, and the cheapest one is Mavenlink Teams ($19 per month per user). This plan is focused on team collaboration and it allows you to set up projects, assign and track tasks, establish task relationships to signify dependencies, communicate and share files. You can also manage project activities and build project templates.

The Mavenlink Professional plan costs $39 per user per month and offers more project accounting and management features, such as time and expense tracking, budgeted projects and tasks, time cards and expense reports, invoicing and online payments as well as the option to submit change requests to clients.

While MavenLink is truly a well-rounded solution with many helpful options, getting some advanced benefits can be a bit expensive for smaller teams. Another downside is that there is no mobile app available, but there is a mobile-optimized website. If you want to check out this tool, there is a 10-day free trial available.

Toggl Plan

Toggl Plan is one of the most affordable software products available – which is why it’s perfect for startups and small businesses. It’s very simple and easy to use, and it offers a free version for teams of up to five members. The Premium version is also affordable at $9 per user.

Toggle Plan allows you to set up and manage your entire schedule, add tasks and subtasks, share files or add deadlines. You can visualize tasks and milestones on the timeline and adjust your schedule using simple drag-and-drop.

This tool is trusted by over 4,000 successful companies, including Amazon and Netflix.

Toggl Plan for remote teams


Asana is a project-management tool that allows you to use free templates, sort and schedule your work, prioritize tasks, and keep your entire team posted with status updates. There are over 100 integrations suitable for remote teams including Google Drive, Zapier and Slack.

HubSpot, a company that has remote workers around the world, uses Asana to schedule and manage projects. Elissa Hudson, HubSpot’s Senior Marketing Manager says:

Asana will be the link that connects our work initiatives. If I’m working on something for Australia or India, my team member will be able to see exactly what I’m doing via our shared stories board and decide if they want to work on something similar in Singapore.

And with a free basic plan, Asana is one of the most popular project management choices for small businesses with remote teams. The basic plan is available for teams of up to 15 members, and the price of paid plans with additional features start at $9.49 per user. You can also get a 30-day free trial.

Project Manager

Project Manager is another tool that combines planning and scheduling features with collaboration tools suitable for remote teams.

You can use Gantt chart tools to schedule and update your projects in real-time, create task lists where you can attach files and collaborate, and manage work with drag-and-drop cards using Kanban boards.

Despite having all these features, Project Manager is quite easy to use.

Jamie Walshwort of TenMast Software is just one of many satisfied clients:

It’s easy to use with no training. I simply logged in. It was very self-explanatory and user-friendly. It just works!

Pricing for this tool is a bit on the expensive side starting at $15 per user, but there is a 30-day free trial available.


These were the top project scheduling tools for remote teams.

Once you decide on the right scheduling tool, you can start expanding your team and hiring more employees. Here at JobRack, we have thousands of high-quality remote workers who are ready to make a difference for your business. Click here to find out more.