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Virtual Assistant / Remote Office Manager to international author and speaker [CLOSED]

Full Time

Salary: 900.00 EUR
Salary Type: Negotiable

Social Media Marketi... Email Marketing Admin Assistant Travel Planning Wordpress Project Management English - speaking English - writing


I need you to keep me on track.

I am an international speaker, author and digital nomad. They call me the ‘No Excuses’ lady; I show my clients how to take control, no matter what the external circumstances are. For example I help them to write a book in a week or to become a location independent entrepreneur. 

I know what to do to grow my brand and reach. I have lots of content to share, I am creative and constantly come up with new ideas. However I am a disaster when it comes to structure, organization, repeating tasks and finishing projects. Especially routine, tech issues and details distract me and slow me down.


Will you help me reach as many people as we can, by helping me create structure to share my content, execute my ideas, move things forward and pay attention to the details?


I need a person who delivers the content I create, who executes the standard tasks that need to be done, who follows up on the things I put into motion. I need you!


When I can concentrate on the areas where I have most added value, I can perform miracles and share my insights with the world. But I can only do this when I have somebody besides me who excels in the areas where I lack, so we can do miracles together.


I write my own content (books, blogs, social media posts, newsletters), so you do not need to do any content creation/writing yourself, but good English and great communication skills are essential.


You’ll be a valued team member of my small team supporting me in delivering great content to my followers. My remote team consists of an online business manager, another VA, a video editor and a designer, so you’ll have lots of support and we hire specialists where needed. 


You will be the first full time person in my team, working with me long term to grow and develop my business. There is room for growth in your role, too, as we expand and work together.


This job post and the application process are very detailed, because I am serious about my business, this job, finding the right person and the best match. I assume you want to know what you are getting into as well.


More info about me and my business: www.estherjacobs.info



  • Are a generalist who loves supporting others and enjoys keeping everything running smoothly behind the scenes.

  • Are organised, structured and consistent, you take pride in making sure things happen on time. 

  • Are extremely detail oriented (no spelling mistakes, incorrect dates, etc. - you triple check everything).

  • Like things to look good and have an eye for consistency in the look & feel of emails, website and other content and make sure they match brand guidelines.

  • Are responsible and reliable; a stable personality. 

  • Are motivated, a self-starter, you like to work independently, are flexible and take responsibility for results. 

  • Thrive on improving things (for example making a web page, an email or a procedure better) 

  • Have great communication skills

  • Are good at dealing with constructive feedback.

  • Get satisfaction from repetitive tasks, so you can perfect them and enjoy being really good at them.

  • Have experience with some of these tools: Wordpress, Google Apps, Dropbox, Zoom, Calendly, Canva and Active Campaign.

  • Are not afraid to try new programs or apps and have a general willingness to learn.

  • Have experience in a similar remote job

  • Have a home office with fast, reliable internet connection

  • Are available 30-40 hrs a week. On weekdays you are available at least 2 hours per day between 9am-5pm Amsterdam time. The rest of the hours can be flexible to fit your schedule.

  • Are aiming for a long term work relationship.

  • Are ready to dive in! :)


The fundamental tasks you will do to support my business

You will be the most important person in managing my communication with my audience and customers

  • You will manage all aspects of my online workshops and Masterminds (registration, reminder emails, call scheduling, questions from participants etc) 

  • Create emails and newsletters in an existing template, with content I will provide

  • Schedule and post content (that I will create) on social media (Facebook, LinkedIn, Instagram, Twitter and Youtube)

  • Create blogs and articles (with content I will provide) on my wordpress website 

  • Collect testimonials from emails, reviews and social media posts and manage them according to an existing workflow

  • Keep track of the schedule of events and workshops and remind/motivate me to create content when it is needed

  • Moderating a Facebook group or managing a FB community

  • Answer Frequently Asked Questions in emails

  • Helping me plan my travels (finding good deals on tickets, AirB&B bookings etc)


Other things that I’d love you to help me with

Depending on your skills and preferences, you may also support me with:

  • Repurposing existing content; selecting reusable parts, quotes etc. 

  • Help me manage my Youtube channel 

  • Book marketing 

  • Help me with research for a new book and many other interesting projects.

  • Editing videos

  • Creating graphics in Canva

  • Reach out to podcasts to get me invited on their show



I am looking for someone who wants to dedicate themself to forming a long term working relationship. I want to be your main priority and would prefer to be your only client. In return I will provide you with a consistent amount of work, training on the job, lots of interesting projects and a long term partnership. 

The role is full time (40 hours per week). I am also open for a part time position for the right person (20-30 hours per week) or to start with less hours and increase the number of hours as we go. 

I am willing to pay €800 - €1100 per month depending on hours, commitment and experience.

There is room for growth, both in role and pay if things work really well for both of us.

This is an independent contractor position. 

Hiring process

I will hire for attitude and train for skills

The right attitude is more important to me than skills. Still, it’s great to know your experience and preferences. 

To apply please complete the attached application form as the first phase of the process.

In the application form you’ll find a list of things we do and programs we work with. I will ask you to rate yourself on a scale of 1-10 per topic. I would like to know what you are good at and what you enjoy doing, so I can find the perfect match with my existing (small) team. 

It’s OK if you haven’t done all of these things before. I am not looking for somebody who can do everything, we will provide training. Just be honest and let me know what you know and enjoy. 

If you feel that you are the right person, I am excited to hear from you!

I will take 1 week to review applicants and then send reactions.

Looking forward to hearing from you!

Esther Jacobs

PS. I do not appreciate standard messages, because I choose carefully with whom I work.

Please apply with the hashtag #noexcuses when I ask for the ‘magic word’, so I know that you have read the full description. :)

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