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VA for US-based tech CEO - help me with my fast-growing company [CLOSED]

Full Time 800.00 USD Type: Monthly

Social Media Marketi... Content Marketing Editing & Proofreadi... English - writing Squarespace Email Marketing Admin Assistant Project Management English - speaking


I need you to keep me on track.

I am a US-based tech CEO and owner of Captivate (www.Captivate.ai) and have helped hundreds of companies (including Disney, Levi's, Budweiser, Microsoft, IBM, and more) with their digital marketing.

I live in Denver, Colorado, and all of my clients are currently in the US.

Captivate.ai helps companies turn their webinars and podcasts into 3-months of social media content.

For example, for one of our clients we turn each of their podcast episodes into 5 videos for LinkedIn, 5 videos for Instagram, image quotes for Facebook, Youtube videos, and 20 Tweets.

I know what to do to grow my brand and reach. I have lots of content to share, I am creative and constantly come up with new ideas.

However, I am not the best when it comes to structure, organization, repeating tasks and finishing projects. Especially routine, tech issues and details distract me and slow me down.

Will you help me reach as many people as we can, by helping me create structure to share my content, execute my ideas, message my clients and future clients, move things forward and pay attention to the details?

I need a person who delivers the content I create, who executes the standard tasks that need to be done, who follows up on the things I put into motion. I need you!

When I can concentrate on the areas where I have most added value, I can perform miracles and share my insights with the world. But I can only do this when I have somebody besides me who excels in the areas where I lack, so we can do miracles together.

I write my own content (LinkedIn posts, messages, videos, newsletters), so you do not need to do any content creation/writing yourself, but good English and great communication skills are essential.

You’ll be a valued team member of my small team supporting me in delivering great content to my followers. My remote team consists of 2 VAs that do my LinkedIn Lead Generation, video editor and a designer, so you’ll have lots of support and we hire specialists where needed.

You will be the first full time person in my team, working with me long term to grow and develop my business. There is room for growth in your role, too, as we expand and work together.

This job post and the application process are very detailed, because I am serious about my business, this job, finding the right person and the best match. I assume you want to know what you are getting into as well.

More info about me and my business:

Website: www.captivate.ai

LinkedIn profile: https://www.linkedin.com/in/justinnassiri/


  • Are a generalist who loves supporting others and enjoys keeping everything running smoothly behind the scenes.

  • Are organised, structured and consistent, you take pride in making sure things happen on time.

  • Are extremely detail oriented (no spelling mistakes, incorrect dates, etc. - you triple check everything).

  • Like things to look good and have an eye for consistency in the look & feel of emails, website and other content and make sure they match brand guidelines.

  • Are responsible and reliable; a stable personality.

  • Are motivated, a self-starter, you like to work independently, are flexible and take responsibility for results.

  • Thrive on improving things (for example making a web page, an email or a procedure (SOP) even better)

  • Have great communication skills

  • Are good at dealing with constructive feedback.

  • Get satisfaction from repetitive tasks, so you can perfect them and enjoy being really good at them.

  • Have experience with some of these tools: Google Calendar, Calendly, LinkedIn, Wix, Google Docs, Dropbox, Zoom, Canva and Active Campaign.

  • Are not afraid to try new programs or apps and have a general willingness to learn.

  • Have experience in a similar remote job

  • Have a home office with fast, reliable internet connection

  • Are available 30-40 hrs a week. On weekdays you are available at least 2 hours per day between 8am-4pm Denver time. The rest of the hours can be flexible to fit your schedule.

  • Are aiming for a long term work relationship.

  • Are ready to dive in! :)

The fundamental tasks you will do to support my business

You will be the most important person in managing my communication with my audience and customers

  • You will manage all aspects of my online calendar, LinkedIn messages, client and future client emails.

  • Daily tasks, like creating emails, LinkedIn messages and newsletters in an existing template, with content I will provide

  • Schedule and post content (that I will create) on social media (Facebook, LinkedIn, Twitter and Youtube)

  • Create images using templates in Canva

  • Keep track of the schedule of events and workshops and remind/motivate me to create content when it is needed

  • Helping me stay organized with all kinds of daily tasks
  • Answer Frequently Asked Questions in emails
  • Helping me plan my travels (finding good deals on tickets, hotel and Airbnb bookings, etc)

Other things that I’d love you to help me with

Depending on your skills and preferences, you may also support me with:

  • Repurposing existing content; selecting reusable parts, quotes etc.

  • Help me manage my Youtube channel

  • Help me with research for various interesting projects.

  • Creating graphics in Canva

  • Reach out to various people for networking purposes

  • Weekly and daily reminders


I am looking for someone who wants to dedicate themself to forming a long term working relationship. I want to be your main priority and would prefer to be your only client.

In return, I will provide you with a consistent amount of work, training on the job, lots of interesting projects and a long term partnership.

The role is full time (40 hours per week).

I am willing to pay $800 USD per month depending on hours, commitment and experience. Progress can be discussed after a initial period based on results.

There is room for growth, both in role and pay if things work really well for both of us.

This is an independent contractor position.

Hiring process

I will hire for attitude and train for skills

The right attitude is more important to me than skills. Still, it’s great to know your experience and preferences.

To apply please complete the attached application form as the first phase of the process.

In the application form you’ll find a list of things we do and programs we work with. I will ask you to rate yourself on a scale of 1-10 per topic. I would like to know what you are good at and what you enjoy doing, so I can find the perfect match with my existing (small) team.

It’s OK if you haven’t done all of these things before. I am not looking for somebody who can do everything, we will provide training. Just be honest and let me know what you know and enjoy.

If you feel that you are the right person, I am excited to hear from you!

I will take several days to review applicants and then send reactions.

Looking forward to hearing from you!

Tom Kent

PS. I do not appreciate standard messages, because I choose carefully with whom I work.

Please apply with the hashtag #joincaptivate when I ask for the ‘magic word’, so I know that you have read the full description. :)


We help companies turn webinars & podcasts into content marketing engines. Our clients typically create 4+ podcasts and webinars each month. Th...

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