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Sourcing and Logistics Manager (+ Sustainability)

Part Time Negotiable

Admin Assistant Project Management English - speaking English - writing

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ABOUT US

My name is Valentin and I am the founder of Kumiko Matcha. I created Kumiko Matcha 9 years ago to introduce authentic premium organic matcha from Japan to the French community, and to help them introduce this special tea to their peers.

I travel to Japan each year to meet with my farmer-partners and seek new organic farmers (they are rare!) to tell their stories to our community: people passionate about the rite of tea and drinking super-premium organic matcha.

With Kumiko Matcha we only offer organic and natural products for 3 reasons: protect the environment, protect the health of all the Kumiko community - meaning from the tea farmer in his tea garden to our customer who is drinking the tea; and to make Kumiko a force for the good in the world and be the change we want to see in the world.

Our community loves our products. Not only because we offer the best standards of quality: what separates us from other brands is our authenticity. Through many videos of myself (Val, founder) actually in Japan with the tea farmers in their tea gardens, we seek to link the tea that you are drinking right now, the tea bowl that you are holding, to the whole chain of events that hide behind this single experience: who made this tea bowl, who produced this organic tea, why? what is their life like? etc. It's not just a "thing" it's a whole authentic story behind every product we sell. We tell that story. And you can be part of it

We are a small business and a small, young, driven team (26-31 years old) that consists of:

⇢ Val as CEO, I am based mostly in France or Poland or Japan

⇢ Alexiane is our Community and Customer Support Director, she is based in France.

⇢ Branka is our designer in Serbia,
⇢ Laura and Sabine are creating unique matcha recipes for us in France,
⇢ Jimmy is our favorite scientific blog posts researcher in Japan.

Our core values are:

⇢ flexible hours/location - we practice flexible hours and remote working since the beginning 9 years ago

⇢ figure it out - we all act like entrepreneurs, taking initiatives and being autonomous to accomplish our projects - "google is your friend"

⇢ productivity - it is an art that we practice each day to be the best version of ourselves and to have a healthy personal life (without having to work 50h per week)


ABOUT THE ROLE

This role is very important and will be interacting directly with the founder, Val. You will receive training and guidance.

Your main responsibilities as a Sourcing and Logistics Manager will include:

  • Managing our warehouse inventory to make sure our SKUs are always in stock efficiently
  • Using spreadsheet models to decide and predict when to reorder,
  • Executing the whole process of reordering existing products from suppliers to having them in stock at our warehouse
  • Organising the logistics side of sourcing new products from Japan, organising organic imports into EU
  • Organising design & printing of product labels and arranging these labels to the packing company
  • Conducting and managing improvements to our product lines (for example adding QR codes to our product labels, organising package leaflets, and more)
  • Updating costs of goods sold for each reorder, light bookkeeping
  • Create quotes and managing orders for B2B customers
  • Paying supplier and services invoices with Paypal or our bank account
  • Sending inventory to Amazon
  • Communicating with our suppliers, our warehouse, our designer, and other people involved
  • Creating, managing and improving our processes on ClickUp

When that is learned and running well we will introduce a Sustainability focus in this role which will include:

  • eco-packagings: leading the change to replace as much plastic as possible by better alternatives in our packagings, communicating with suppliers to use paper and cardboard from sustainable sources
  • carbon footprint: working with suppliers and all parties to figure out the carbon footprint of our activities and where we can improve it
  • B-Corp standards: you will be the lead in charge of transforming our company to adhere to the high standards of B-Corporations

Tools we use:

  • Click up
  • G-suite (sheets, drive, gmail)

ABOUT YOU

The skills of the most suitable candidate:

  • Experience with Excel/Google sheets - you are comfortable in spreadsheets
  • Google Drive or windows equivalent - you are able to organize files

Brownie points for:

  • Experience with Canva/Figma or Clickup
  • Experience in a similar role
  • if you can read French language (not mandatory)

Our perfect colleague is:

  • Reliable
  • Super organized
  • Internet-able - you know how to use Google to learn how to do things, you can figure it out
  • No ego acceptable (willing to receive and listen to constructive feedback to learn)

The ideal candidate is someone who is extremely organized and an excellent communicator.

WHAT’S IN IT FOR YOU

  • Free organic matcha tea - all you can drink!
  • Mentoring from the founder and the team,
  • Access to courses
  • At least once per year in-person meeting in Europe
  • Flexible working hours (at least twice a week being available for 2 hours in a GMT+1 business hour range (10am-6pm))
  • Part-time role, 15-20 hrs per week (you must be able to work at least 3 hours per weekday)
  • Remuneration package: 6-9 EUR per hour*
  • Potential for performance based bonuses

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

HOW TO APPLY

  • This position will be closed as soon as we find the perfect match. So make sure to read the description carefully and take your time to submit a high-quality application that stands out.
  • If you apply we’ll respond promptly and keep you updated throughout the process.
  • As part of the hiring process there will be the following steps:

1 - Click Apply and tell us about your experience relevant for this position

2 - Fill in the application form

3 - Paid test tasks

4 - Video interview with the employer where you will have the opportunity to talk more about your previous experience and the new role

We’re looking forward to hearing from you.

Apply Now

Kumiko Matcha

My name is Valentin and I am the founder of Kumiko Matcha. I created Kumiko Matcha 8 years ago to introduce...

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