Projects Administrator [CLOSED]

About the company

 

Autism Parenting Magazine improves the quality of life for families affected by autism all around the world. They release a monthly magazine, run virtual summits and offer courses to help parents.

The company consists of a diverse team of all ages, backgrounds, faiths and locations, spread across the UK, USA, Philippines, South Africa and Eastern Europe. There are 12 full-time staff members and multiple freelancers, with everyone working completely remotely.

Autism Parenting Magazine operates on the Entrepreneurial Operating System (EOS), where the team remains focused, disciplined, and accountable for their work.

As a global remote-first company, we meet virtually each week, fostering an open, supportive culture that helps everyone achieve their goals. We use Hubstaff for transparent time tracking and proof of work, ensuring accountability and clarity.

If you join this rapidly expanding company, you'll have the chance to take advantage of excellent career growth and learning opportunities. The ideal candidate for this position will thrive in the magazine's fast-paced environment, embracing change with a can-do attitude and a willingness to learn and grow.

About the role

We are seeking a dynamic and detail-oriented Projects Administrator to join our team. This cross-functional and exciting role involves working across different departments within the business. 

As the Projects Administrator, you will be the linchpin in managing and coordinating a diverse range of projects, including quarterly summits, monthly magazine publications, newsletters, webinars, and seasonal campaigns. 

You will ensure smooth execution using Asana, our project management tool, and will play a pivotal role in scheduling campaigns, supporting speaker recruitment, and handling various administrative tasks to help guarantee the success of our events and publications.

Responsibilities:

• Oversee and coordinate all company projects, ensuring timely and high-quality
• delivery.
• Utilise Asana to track project progress, assign tasks, and manage deadlines.
• Develop and maintain detailed schedules for all campaigns, including email
• sequences and promotional activities.
• Assist in identifying and recruiting speakers for summits and webinars.
• Manage communication with potential speakers, providing all necessary information
• and support.
• Collect and organise speaker data and assets, ensuring all necessary materials are
• obtained.
• Promote summits and sponsors through various channels, including social media and
• email marketing.
• Coordinate sponsor magazine and newsletter advertising efforts.
• Provide support to the sales team, including mailbox coverage and responding to
• inquiries.
• Assist in preparing sales materials and documentation as needed.
• Conduct thorough quality checks across all company projects to ensure all deliverables meet company standards and client expectations.
• Act as summit speaker host as needed, ensuring a smooth and engaging experience for
• participants.
• Identify and mitigate any potential project risks or delays.
• Maintain comprehensive project documentation and provide regular updates to Stakeholders.

About you

You are a highly organised and proactive individual with a passion for project management and administration. You thrive in a fast-paced environment and are skilled at juggling multiple projects simultaneously. Your excellent communication skills enable you to effectively liaise with stakeholders, team members, and external partners. 

You are willing to step outside of your comfort zone occasionally and work on tasks not in your job description to get stuff done. 

You are adept at using project management tools and have a keen eye for detail, ensuring all tasks are completed to the highest standard.

You are a ‘we’ thinker, rather than an ‘I’ thinker, high on empathy and low on ego. This role is as much about looking after and developing the team as a whole it is about your individual performance. 

You prefer to talk openly, plan solutions, then roll up your sleeves and execute as a team in a fast and efficient way.

Required Skills:

• Strong project administration skills with experience using Asana or similar tools.
• Excellent organisational and time-management abilities.
• Superior communication and interpersonal skills.
• Ability to manage multiple projects and deadlines concurrently.
• Ability to adapt to changing project requirements and priorities.
• Detail-oriented with a focus on quality assurance.
• Experience in email marketing and campaign scheduling.
• Strong problem-solving skills and ability to think on your feet.

Qualifications:

• Minimum of 3 years of experience in project administration or a similar role.
• Experience with event planning and coordination preferred.
• Familiarity with digital marketing and email campaigns is a plus.
• Proficiency in Microsoft Office Suite and project management software.

What's in it for you?

• $1400 - $1800 per month depending on experience
• Annual leave of 1 hour per every 16 hours worked
• Sick Leave of 1 hour for every 80 hours worked
• Regular salary reviews
• Lots of opportunities for development

How to apply?

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

Press apply now below and send a copy of your CV and a cover letter detailing why you feel this role would be right for you.

Thank You!