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Project Coordinator [CLOSED]

Full Time 1600.00 - 1800.00 USD Type: Monthly

At Fiorilli Construction, the team are dedicated, passionate, creative, hard-working commercial construction professionals who believe in providing outstanding services along with a great built environment product. They love the construction industry, are exceptional at what they do, and provide S.M.A.R.T. solutions to their clients’ construction anxieties within 24 hours.

They have integrity in all they do and believe in contributing to an amazing work environment by utilizing cutting-edge cool services. They live by the philosophy of work hard, play hard. The team are passionate about their lifestyle and creating the “Fiorilli Family” experience for both their co-workers and clients.

At the end of the day, Building Synergistic Authentic Relationships™ (BSAR) is their #1 priority. Working at Fiorilli Construction is not just a job, but a passion and they bring that to each project that they do.

Right now, Fiorilli Construction is looking for a Project Coordinator. In this role, you would contribute to continuous growth for the greater good, whilst working with an amazing company and professional and fun team.

This is a dynamic and exciting role with three key areas of focus:

  1. You will coordinate the owner - subcontractors change management
  2. You will be in charge of processing RFIs and Submittals on time
  3. You will provide the weekly reports of the project forecasts and results, as well as collaborate with the Project Manager on delivering high-quality results
  • Project Management; you will:
    • Assist the project team by managing project relationships, profitability, and cost controls for assigned projects. This can include Production, Scheduling, Procurement, Monitoring, & Enhancement for construction projects assigned to you
    • Bring projects in on time and budget, as well as enhance relationships
    • Assist in the tombstoning of a project to ensure all PCCOs and SCCOs are issued and billed, subcontractors and vendors are paid in full, & closeout package is complete.
    • Uphold the core focus of Fio-Construction: Delivering Construction Excellence via Building Synergistic Authentic Relationships
  • Project Management Liaisons; you will:
    • Vet new corporate vendors
    • Liaise with the owners, field, subcontractors, and architects/engineers.
    • Communicate status and outcome of your tasks with the Project Manager and other project team members
    • Manage monthly billing and invoices for approved vendors
    • Assist the Project Manager with creating and managing subcontracts in Procore
    • Find areas of improvement and solve problems in a practical and professional manner
  • Project Controls Support; you will:
    • Assist with construction schedule preparation, budget, procurement, submittals, RFIs, material tracking, etc.
    • Oversee all GP and Schedule 5 x 5 reporting and LMA data integrity
    • Manage Subcontractor and FCI project activities as assigned by PM
    • Prepare weekly client reporting as assigned by PM
    • Keep current and accurate reporting on Project Specific Traction Tools for Issues & To Dos, proposing solutions
    • Send weekly LMA Procore videos to owners
  • Project Closeout; you will:
    • Generate the closeout status report and tombstoning and distribute weekly
    • LMA - Procure , manage filing and tracking of all project closeouts documents
    • LMA - Project Closeout list as a liaison from EM to OPS to close out the job
    • Ensure EM has a cash flow schedule that matches the closeout time frame
    • LMA - Manage and IDS any remaining items through billing retainage and project closeout
  • Client/Sub Relationship Responsibilities; you will:
    • Build Synergistic Authentic Relationships with Clients and Subcontractors
    • Effectively collaborate with team members
    • Uphold the core values of the company
    • Assist with job-related information integration between Procore and Foundation as needed
    • Act as liaison for all open EM billing or payment questions with OPS

Although the company counts on your experience and expertise, you will have two weeks of orientation and initial training which will entail reviewing all company systems and roles so that you familiarise yourself with the company.

In order to excel in this role, you need to have:

  • 1-2 years of experience in supporting Project Management teams, ideally in a commercial construction firm or a related firm, e.g. architectural or project-based firm
  • Strong accountability, problem-solving for the greater good, the ability to maintain solid relationships
  • Attention to detail in conjunction with excellent communication skills
  • Ability to learn new software quickly; you are tech-savvy

Brownie points for:

  • Experience in EOS Worldwide
  • Experience in Jonas Premier cloud-based software for project management and estimating

What’s in it for you?

  • Monthly salary of $1600-1800*
  • Full-time and fully remote role
  • Flexible working hours with some overlap with the US time zones
  • Paid Time Off (PTO) up to a total of 120 hours; PVTO time as accrued is available annually
  • Holiday pay - all major Holiday including Christmas & New Years’ Eve if falling on weekends
  • Professional growth opportunities

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

As they grow as a company, it has become more and more important to explicitly define the core values from which they develop the culture, brand, and business strategies. These are the five core values that we live by:

The Fiorilli Construction team has local professionals as well as international employees and virtual employees. The company offers in-person, hybrid, remote, and flex work policies that allow for maximum flexibility in today's work environment to get the results that are needed for everyone's success.

They leverage great vision, core values, metrics that are measurable in each role, accountability for all, core values, right people in the right seats, great problem solving, systems and processes that are followed by all at what they call 80% strong in order to achieve the maximum results for the greater good, understanding that the whole is greater than the individual and "we are greater than I".

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. Fiorilli Construction has specifically requested that you do not contact them directly. If you have any questions please contact us using support@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq

Fiorilli Construction

At Fiorilli Construction, the team are dedicated, passionate, creative, hard-working commercial construction professionals who believe in providing...

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