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Executive Virtual Assistant For Multi-Company Founder [CLOSED]

Full Time Negotiable

Hi there,

My name is Travis and I’m a serial entrepreneur (addict) turned investor. I’m the founder of a bunch of different companies, and I partner/invest in a bunch of others. Here is an overview of who I am, what I do, and where I’m at in my life.

I consider myself a fairly good founder and a fairly good investor, but I’m pretty much useless at a lot of other things. Common stuff like responding to emails on time, ordering contact lenses before I run out, or getting my taxes completed before the very last hour of the very last day.

So cliché, right?

Knowledge is power though, so I’m now attempting to bring an executive assistant to protect me from myself, provide more mental freedom, and lower my cortisol levels. A yin to my yang. A ping to my pong. The peanut butter to my jel… I’ll stop.

I’m looking for a long-term partner to fill an integral role in Travis Inc. Someone who loves organization, information summaries, and figuring out how to do new things.

This role will be working super closely with me personally. So culture and values fit are crucial for success in this role. So please take some time to do research about me to see if you think we’d be a good fit. I’ve done a bunch of podcasts, my Twitter, etc. Here is a reference doc with some of it.

Let’s get into the meat of it all.

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Executive Virtual Assistant to the Owner

I’m looking for someone proactive and detail-oriented with excellent written communication skills to be my executive virtual assistant.

Summary

  • This is not an entry-level assistant position. You MUST have at least 2 years of experience working remotely as a Virtual Assistant for a business owner.
  • Expect to get several requests/day from me, many of which include tasks that must be done that day. (note* this is obviously not expected when we are working part-time, but it is at full-time hours)
  • You’ll handle both my business and personal details, including scheduling, customer service requests, uploading blog posts, ordering groceries, formatting and sending newsletters, creating digests of information, finding service providers and contractors, and making personal appointments.
  • This starts as a part-time role, starting at 40 hours per month. Depending on how we work together, this could increase to a typical full-time contractor role.
  • It is remote, so you can work anywhere that provides some solid overlap of hours with the East Coast USA. We communicate via email, chat, Notion, and phone. I will send recorded voice notes on the regular.

Tasks and Responsibilities

  • Assist with monitoring of my inbox and emails, including responding to customers, partners, other contractors, and business contacts.
  • Help to work on a few WordPress websites, including uploading blog posts, updating old blog posts, and formatting newsletters. Finding and working with technical staff for anything in-depth.
  • Drafting initial rough blog posts based on voice notes that I provide.
  • Creating easily readable/actionable digests of information from various sources that I provide.
  • Maintain daily calendar, and arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner.
  • Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
  • Research and be the point person for service providers for projects such as web design.
  • Handle personal details such as shopping, ordering gifts, scheduling personal appointments, and finding/hiring contractors when needed.
  • Creating detailed and reusable SOPs for everything we do.
  • Some training on using some apps will be required (such as with Notion). I will pay for you to take any necessary courses or training.

Knowledge & Skills

  • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
  • High level of experience with Google Apps, Convertkit (or similar application), and WordPress. Here are the platforms I use.
  • Knowledge of Notion.so is an advantage, but it is not expected (yet)
  • Ability to quickly learn new software applications
  • Capability to set up new systems and processes, and document those in detail.
  • Native-level English, both written and verbal

Education and Experience

  • At least 2+ years of REMOTE experience as a virtual assistant for a business owner
  • Ability to handle several emails and requests per day
  • Must be a digitally native person
  • Exceptional ability to communicate progress on multiple projects
  • Highly organized and efficient
  • Trustworthy with strong personal integrity
  • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
  • Fast response time, and reachable during points of our overlapping hours.
  • Top-notch communication via email and phone, internally and with customers
  • Proven ability to prioritize tasks
  • Perfectionist, super attention to detail
  • Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
  • Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
  • You must be able to help me learn how to work with an EA.

Other stuff

  • I never micromanage. I’m sure you’re a smart and capable person, you don’t need me looking over your shoulder
  • Compensation is negotiable for the perfect person
  • Non-corporate and casual environment
  • The entire team really is made up of great people who are fun to talk to
  • All I care about is results, not the fluff surrounding it
  • You will be exposed to new things on the regular. Data entry be damned
  • I value and respect my staff. You will be treated well

If you think that could be you please apply today!

Thanks!

Travis Inc

Hey,

This position is working with me directly, and interacting with several of my companies such as View company profile

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