Executive Assistant/Virtual Office Manager - JobRack CEO [CLOSED]

Click here to watch the video & learn more about the role from me:

I am the owner and CEO of JobRack and I am looking for an Executive Assistant / Virtual Office Manager to help run both business and personal aspects of life.

I am looking for someone who is available for 6- 8 hours per day five days per week and is happy to help me with everything from event organisation, email and calendar management, book-keeping, travel research / bookings, through to research and a whole lot more too!

I would prefer full-time however if you have great experience and are an experienced EA / Office Manager then a few fewer hours each day could work.

You MUST have experience in a similar role and really WANT to do this for the long term.

A combined ‘Executive Assistant / Office manager’ is probably the closest term to what I’m looking for. Being a remote company we don’t have an office but there are still lots of things for you to be looking after, helping things run smoothly as well as being hands-on doing tasks too.

I have a busy and often complicated life!

I run a rapidly growing business, I travel a lot, I organise conferences, dinners and events regularly, I'm very active and I like to have fun.

I’m looking for someone with extensive experience in all these things and more to help me with the day to day running of the team here at JobRack as well as other aspects of my life.

The Executive Assistant/Virtual Office Manager I’m looking to add to the team would have three main outcomes:

1. Help the CEO (and sometimes the team) focus on key business and personal priorities by managing activities and reducing distractions to their headspace.
2. Collaborate with the CEO to explore new ideas and experiments of things we could be doing.
3. Enrich and uplift everyone’s lives through identifying and setting up events, get-togethers, activities and other ways of helping us to continue to be an awesome team.

• Responsible for managing email, LinkedIn, and entrepreneurship communities for the CEO
• Responsible for ensuring a clear and concise daily agenda is in place with key information processed before and after CEO calls.
• Responsible for onboarding and offboarding activities related to hiring
• Responsible for internal financial processes including reviews and management of internal tools and spend
• Responsible for doing client research for new sales calls
• Responsible for surveying the team about events (lunch & learns, monthly team meetings) and setting up events
• Responsible for being a culture champion in slack (polls, events, gifs, celebrations)

Tools we use for communication and work management

-Asana

-Slack

-Whatsapp

You’ll know you’re the right person for this role if you have:

• 3+ years of experience as an operations, administrative or executive assistant
• Experience managing email, travel, events and activities
• An obsession with getting the details right and keeping things moving
• An ability to operate independently and reliably accomplish tasks
• Reliable Internet, Reliable computer, Noise Cancelling Headset
• Experience with word-processing software and spreadsheets (e.g. Google Docs, Sheets and Drive)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Excellent English skills (both written and spoken) & confidence to use English on phone calls, etc.
• Experience with bookkeeping, accounts or finances of some sort
• Experience creating or improving presentations and slides

Brownie points for experience with Asana, Click Up, Monday.com, Zapier

• Able to work from home without distraction
• Able to respond promptly within working hours
• A positive, hard-working and fun person
• Extremely organised, experienced and gets things done
• Able to think outside the box and solve problems
• A firm believer in the 80/20 rule; you are good at identifying the most important tasks to work on and seeing the big picture
• Good at figuring things out. This is a big one. The perfect candidate gets great joy from coming up with clever solutions for problems. If you don't know something, you google it!
• Passionate about learning new things
• Great with numbers and financials.
• Looking to be my assistant/office manager: you are NOT an agency looking to delegate my work to other people nor are you just looking for any job before pursuing the thing you really want.

If you do not meet even one of these criteria, please do not apply.

What’s in it for you?

• Fully remote opportunity: location is unimportant, as long as you are available, enthusiastic, committed, passionate, and more or less permanently online
• Flexible working hours as long as there is a four hour (or more) crossover with the UK hours between 8 AM and 8 PM
• Part-time or full-time: depending on your availability, this can be a part- or full-time position: work between 6 to 8 hours per day 5 days a week
• Long-term opportunity
• Hourly rate of $8-10+ I’m happy to consider paying more if you can explain why I should
• Work directly with the CEO of a rapidly growing business
• Get involved with lots of different tasks and projects

As JobRack grows our team will grow too, enabling you to develop your leadership, management and operations skills and abilities.

When it comes to salary there are significant opportunities for growth there too. We always want to pay well and reward our staff both through competitive salaries, bonuses/profit share and through other meaningful perks and benefits.

As you help us succeed as a business you will be rewarded appropriately. We talk openly about salary and benefits making sure we focus on all the aspects that make our team happy and thrilled to be working at JobRack for the long term.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

First I’ll let some of our team answer that:

“I’ve been working with Jobrack for almost a year and I could not be happier. Really love the flexibility and work-life balance that the job offers. Most importantly, it’s been an honour to work with and learn from Noel and the team. Flawless communication flow, unlimited guidance and freedom, feeling valued and heard is something I wish everyone had a chance to experience in their career. I was happy enough to experience all these things with Noel and Jobrack and cannot thank him enough! Cheers to many more years of growing together in such a healthy working environment.”

"I've found with JobRack exactly what I would want from a job with which I want to build my career - work that has an actual purpose of helping others, constant support and encouragement on professional and personal development and a team that is committed to one mutual goal and is sharing a vision of creating something great! You know you're in the right place when Mondays go from dreadful to exciting and energy-boosting! :)" Ilma

"After a long time, I feel like a valued worker. Working with the JobRack team makes me happy because they appreciate each effort and commitment. I had no idea I would find an employer like Noel. He is very supportive and does everything to have satisfied employees. That makes JobRack unique."

“If you are looking for a company that will let you go as far as your ideas can take you, JobRack is the place for you. Not only will you be truly valued for your contributions, but you will be encouraged to grow, develop and excel at everything that you do. We hold each other accountable and communicate our thoughts and concerns openly. The work we do brings real value to our job seekers & employees; because of this, I can only say I am incredibly happy to be a part of this team.” Doris

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, we’ll respond promptly and keep you updated throughout the process.

As part of the hiring process, there will be the following steps:

1 - Click Apply and fill in the application form

2 - You’ll be invited to record a short video to introduce yourself

3 - Paid test tasks for the shortlisted candidates

4 - Video Interview where we can get to know each other in more depth

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out our FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq