Executive Assistant to the CEO

In the heart of Virginia, where the soul of Americana beats strong, a brand that embraces the essence of our culture is born.

Since 2018 American Luxury Gifts has come together seeking to create stunning designs that speak to the soul, celebrating their rich cultural tapestry and bringing it to life through elegant, affordable wall decor.

ALG specializes in wall art, wall prints, photography, typography, etc. They are an online retail eCommerce company that sells primarily on Amazon in the US, but they are looking to expand into multiple other channels soon.

Their fully remote team is passionate, collaborative, and fun.

Company culture is best described as every day thriving in the ambitious pursuit of becoming our best. They keep things friendly whilst delivering results and a top-of-the-line product that our customers love. As they say, “If you love what you do, you never work a day in your life.”

Join the dynamic team in American Luxury Gifts as an Executive Assistant to the CEO and become the driving force behind our CEO's success. In this role, you'll be the central point of communication, anticipating & solving needs, streamlining operations, and ensuring the smooth functioning of their organization.

Responsibilities 📋

• Communication: Screening, managing, and responding to phone calls, emails, and other forms of communication. This may involve prioritizing and filtering messages, drafting responses, and maintaining professional correspondence.
• Project Coordination: Assist in project management, research, and execution.
• Efficiency: Optimise processes and tackle challenges head-on to maintain operational excellence. This is the CEO’s favorite topic (efficiency & teamwork).
• Strategy: One of your most important responsibilities will be to connect internal and external stakeholders, enhancing communication flow.
• Email Management: Clean, categorize, and organize 5+ email accounts of the CEO.
• Calendar Management: Scheduling meetings and appointments often involving coordination with multiple parties. This also includes managing the CEO's time effectively and handling any scheduling conflicts.
• Project Support: Assisting with various projects and initiatives, which may involve conducting research, coordinating teams, tracking progress, and providing updates.
• Creative Collaboration: Contribute to marketing initiatives and branding strategies for business growth. (The CEO’s superpower-love love love)
• Miscellaneous Tasks: Handling any other tasks as required by the executive, which could range from personal to ad hoc projects.

Onboarding Process 🚀

This is a hands-on role where the training/learning will be done as part of the day-to-day tasks. Ideally, you are known as a “smart” & FAST learner. In fact, you love to learn new things every day- a sponge.

You will be exposed to a broad range of new opportunities. So, it is very important that you can pick up new concepts quickly as they go.

Your journey starts with (immersion training in the wonderful world of eCom) comprehensive training, followed by hands-on experience working closely with the CEO and managers.

You'll gradually take on responsibilities and enjoy ongoing support for your professional growth. You should be “chomping at the bit”, ready to jump in and add your flavor!

Position Type and Working Hours ⏰

This is a full-time role, offering flexibility as needed for a balanced work-life integration. If you're ready to make a significant impact and grow with a dynamic team, apply now.

Working Hours:

This is a full-time role, with a commitment of 40+ hours per week. Collaboration should be your strength as you'll overlap 4-6 hours daily with US EST (between 10 am and 2 pm) for effective teamwork.

This is an incredible growth opportunity to get a great seat on a rocket ship that is about to launch and make some big things happen. "A rising tide lifts ALL ships!"

Embrace flexibility in your work hours - their standard is Monday to Friday, but they are open to your best hours.

To excel in this role, you need to have:

Skills and Experience

• Agile Thinking: Swiftly switch directions on projects while maintaining focus and efficiency.
• Collaboration Expertise: Available for spontaneous calls, contributing to seamless teamwork.
• Detail Orientation: Take comprehensive notes during meetings and keep tasks on track.
• Personality/Behavior Style- Positive, Upbeat, Optimistic, Fun, Charming, Insightful, Clever & Humble.
• Flexibility: Embrace change with a sense of humor and grace.
• Multitasking skills: Skillfully manage various tasks and responsibilities.
• Confidentiality: Handling sensitive information and maintaining a high level of discretion and confidentiality in all interactions.
• Problem-Solving: Addressing day-to-day challenges and solving operational issues to ensure smooth functioning. Never bring the CEO a problem without thought solutions.

Must-Haves:

• Educational Background: Preferred 4-year degree, though experience & eagerness to learn is equally valued.
• Experience: 2-3 years in a similar role, demonstrating problem-solving and adaptability.
• Resourceful Technical and Research Skills: Navigate the web efficiently to find solutions aka, having amazing research skills.
• Tech Proficiency: Comfortable with Microsoft Office Products, Excel, and resourceful internet usage.

Key Attributes:

• Quick-Minded: Intelligent and adept at preemptively resolving challenges.
• Opportunity-Oriented: See problems as chances for growth, utilizing readily available knowledge.

Brownie Points for:

• E-commerce Insight: Familiarity with Amazon or related roles is advantageous.
• Previous Experience Within The Same Industry: Familiarity with working in an Ecom Company within a marketing/support capacity in the past.
• Marketing Mindset: Art, Graphic Design, Marketing, Advertising, Copywriting.

Become the pivotal force in our CEO's day-to-day operations. If you're an adaptable, positive, and solution-focused professional, we invite you to apply!

What’s in it for you?

• 💰 Competitive Salary: Earn a monthly salary ranging from $2000-$2500/mth (with the possibility of increase depending on demonstrated value and abilities).
• 🌟 Personal Development: Embrace growth opportunities and expand your skills within the role.
• ⏰ Flexibility: Accumulate overtime hours for Paid Vacation/Sick time.
• 🌴 Paid US Holidays: Enjoy paid time off on typical US holidays.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

JobRack has been contracted by American Luxury Gifts to support them in their hiring process on their behalf.

As part of this the JobRack team has gained a full understanding of the needs of American Luxury Gifts and will review, filter, screen and test candidates in line with this.

Candidates that best meet the needs of American Luxury Gifts will be submitted as part of a final short list. Feedback will be provided throughout the process.

At the request of American Luxury Gifts applications for this position must be submitted through JobRack and direct contact with the employer is not desired. If you have any questions, please contact JobRack at: jasmina@jobrack.eu

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

In case you are applying for a full-time role: Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add jasmina@jobrack.eu to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq