Executive Assistant (Sales & Marketing)

Click here to watch a short intro for this role:

Welcome to SalesRook, a company that sees things a little differently. Founded by Max and Remi, SalesRook takes pride in its AI tool, a game-changer for estate agents and mortgage brokers across the UK. However, what truly distinguishes SalesRook is its people.

Rooted in understanding and empathy, SalesRook blends technology with the human touch. It's not just about developing software; it's about creating genuine connections through AI, instant messaging, and other cutting-edge technologies.

At SalesRook, challenges are embraced, growth is a constant, and every team member plays a vital role in their shared mission.

🎥 Watch the video: Max Hardy, CEO of SalesRook, shares how estate agents use AI-powered WhatsApp automation to save time, cut costs, and boost revenue

They transcend beyond their services; they are SalesRook. They're currently searching for the next exceptional individual to join their team and be part of redefining what a SaaS company can truly be.

Are you ready to embark on this journey with SalesRook?

Sarah’s Story

"Hi, I'm Sarah, and I joined SalesRook three years ago as an Executive Assistant to Max when the company was in its infancy. Back then, we didn't really have a fixed job description - my role was fluid, evolving with the needs of a growing startup.

In those early days, I wore so many different hats. I helped set up our accounting software because we didn't have a finance team yet. I supported customer onboarding, drafted communications, organized meetings, and handled admin tasks. But most importantly, I constantly asked myself: 'How can I take things off Max and Remi's plate today to help move the business forward?'

This philosophy of being resourceful and proactively solving problems has been transformative - both for the company and for my career. Today, I've grown into the Director of Operations for the entire company, leading a team of five in customer operations. I now have shares in the business and have seen my compensation increase by more than 300% from when I started.

The journey hasn't always been easy, but it's been incredibly rewarding. SalesRook gave me the opportunity to grow beyond what I thought possible, trusted me with increasing responsibility, and invested in my development.

Now we're looking for the next rock star to follow a similar path, particularly someone who can help develop our marketing and sales initiatives. Someone who's organized, proactive, and ready to make a real difference in a fast-growing company.

Could that be you? I hope so. This is a huge opportunity that has genuinely changed my life, and it could change yours too."

We’re looking for an Executive Assistant to the CEO (Marketing & Business Development Focus) who’s highly organised, self-motivated, and excited to take real ownership of projects. 

You’ll work closely with me (Max) to remove bottlenecks, take the lead on marketing initiatives, and help us grow fast. If you’ve got a background working directly with a startup founder in marketing, content, or biz dev and want to do more than just admin support, this is the role for you.

You’ll need the ability to take a brief or desired outcome and then get on the case to figure out what to do and how to do it. You’ll rely on AI and  your willingness to learn new tools quickly to solve problems. Above all, we're looking for that rare "figure it out and make it happen" mindset that thrives in our fast-growing environment.

In this role, you will:

📊 Drive business growth by helping increase demo volume by 30% and supporting our goal of reaching seven-figure revenues

✨ Create and manage thought leadership content for blog and social media

📅 Coordinate business development events and secure speaking opportunities

📬 Plan and execute outreach email campaigns for qualified demos

📄 Assist with proposals and marketing material creation

🤝 Manage affiliate and partner relationships

📰 Write and distribute press releases and media updates

🌐 Support website updates and improvements

📈 Implement CRM nurture sequences and track marketing performance

🗓️ Manage CEO calendar, inbox, and priorities

👥 Help with hiring process and team coordination

🛠️ Document and improve company processes

✅ Implement workflow automations via Make.com or Zapier

📢 Align marketing with sales and product messaging

💬 Represent our voice across external communications

Working Hours ⏰:This is a full-time role with flexibility, but we’d love at least 4–5 hours of overlap with UK working hours (9 am–5 pm GMT/BST).

You’ll thrive in this role if you have:

✅ 3+ years in an Executive Assistant role with exposure to marketing, business development or content creation.

✅ Solid track record supporting execs in a fast-paced environment.

✅ Start-up or high-growth company experience.

✅ Excellent written communication and content creation skills.

✅ Familiarity with Make.com, Zapier, or other automation tools.

✅ Proficient with CRM and marketing automation tools.

✅ Confident with social media and basic marketing analytics.

✅ Comfortable with project management tools like ClickUp

✅ Familiarity using AI tools like ChatGPT or Claude for work tasks

Bonus Points for:

⭐ Experience in property, real estate, SaaS, or tech sectors

⭐ Experience in digital marketing, content production, or campaign management

⭐ Understanding of AI and its use in business

⭐ Digital ad experience (Google, Meta, etc.)

⭐ Startup or high-growth company experience

⭐ Event planning experience

⭐ Email marketing and SEO know-how

⭐ Podcast or video editing experience

⭐ Media/PR agency collaboration

⭐ WhatsApp Business API knowledge

⭐ Strong past experience in remote roles.

We’re looking for someone who’s proactive, calm under pressure, and eager to learn. You’re resourceful, organized, and not afraid to dive into something new. You know how to manage competing priorities and communicate clearly with different teams. You bring energy, empathy, and a love for getting things done efficiently and well.

What’s in it for you?

• 💰 $1,800–$2,500 USD* per month depending on experience
• 🕐 Full-time role, fully remote
• 🌴 25 days paid time off (including public holidays)
• 📚 $600 annual learning and development budget
• 🧠 Monthly wellness budget via BetterHelp
• 🧘 Flexible working hours
• 🚀 Growth opportunities as the company scales
• 🎁 Annual reward and recognition gift
• 🌍 Option to join international meetups and events (performance-based)
• 📈 Clear path for career progression

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with SalesRook to help them find their new team member. 

The hiring process for this position will include the following steps:

1. Completing the application form on JobRack.
2. Recording a short video introduction of yourself.
3. If shortlisted, completing test tasks.
4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of the SalesRook’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of SalesRook, applications for this position must be submitted through JobRack and direct contact with SalesRook is not allowed. 

We are committed to maintaining a respectful and professional environment for our jobseekers, our clients and the JobRack team. Any form of abuse or disrespect towards our team will result in immediate disqualification from this and all future opportunities through JobRack.

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq