Executive Assistant - Profits Collective [CLOSED]

Click here to watch a video from Ben McAdam, a Profits Coach and virtual CFO

My business has grown a lot in the last year & I am helping more & more clients achieve bigger and better results in their business & hit their goals faster. At the moment, Profits Collective consists of only me, however, the team might expand further in the future to accommodate the business growth.

As my business is expanding, I am looking for a professional, friendly & adaptable Executive Assistant to help me out with various tasks relating to my business.

Primarily, you would help me with my podcast outreach, triage inboxes & keep me free from minor & ad hoc tasks as much as possible. I enjoy calls with (potential) clients, speaking on podcasts, delivering and writing workshops (but not creating slides), writing helpful content, advising clients through email and coming up with free personalised profit strategies, and ideally, you, as my new EA, would help me take care of the things that are not on this list.

As my Executive Assistant, you will:

• Take care of the guest podcast outreach -- your responsibilities would be to:
• Look for podcasts to reach out to or respond to, based on an email newsletter I already get plus the PodcastHawk software
• Present me a list of podcasts each week to begin reaching out to, with suggested topics I could talk about on the show
• Do the outreach & book in and give them the info they need and include the details for me in a calendar item on my calendar
• Share the episode on my Social Media accounts when the podcast is live
• Assist me with producing my own podcast
• Help polish the transcript for my podcast
• Edit the podcast recordings with Descript/Audacity & publish/share per instructions that will be provided
• Polish presentations in Google Slides & make them similar to the template (bonus for improving the template or suggesting better software e.g. beautiful.ai)
• Triage three email accounts (low volume)
• Post on Social Media including creating simple graphics in Canva
• Conduct ad hoc research projects, both business and personal
• Complete simple admin and/or data entry tasks
• Do minor bookkeeping & spreadsheet tasks for clients once per month
• Assist with some personal tasks (online, maybe some calls)

Tasks will be assigned directly by me via Slack & you would ideally put them into Trello for tracking. I want it to be easy for me to assign tasks, and easy for both of us to keep track of the tasks.

Although I count on your experience & expertise, you will receive training from me whilst bringing your own skills & making your own suggestions for improvement. If there are some brand-new tasks, there might be opportunities for paid external training/courses.

As my ideal candidate, you should have:

• experience as an Executive Assistant, a Virtual Assistant or a Personal Assistant
• experience with Slack & Trello or a similar platform
• eagerness to learn & pick up new tasks well

Brownie points for:

• bookkeeping experience and/or experience with Xero
• graphic design or video/audio editing experience
• experience with updating WordPress and performing minor edits to WordPress websites
• Descript experience or similar video editing & transcription software

My perfect colleague is:

• trustworthy and has good security practices
• Innovative & knows how to improve/optimise processes
• Organised, responsive and adaptable
• Eager to learn
• Reliable

What’s in it for you?

• Hourly rate of $6 to $10*
• Part-time opportunity ~ 10 hrs per week
• Flexible hours & location, with a minimum 1 to 2-hour overlap with 8-12 pm GMT & 8 am-6 pm GMT in the period between May & July 2022 when I have a big UK/Europe trip planned
• Opportunity for salary increases based on performance
• Excellent learning opportunities
• Opportunities to be entrusted with other tasks & responsibilities if it helps Profits Collective help more business owners

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, we’ll respond promptly and keep you updated throughout the process.

As part of the hiring process, there will be the following steps:

1 - Click Apply and fill in the application form

2 - You’ll be invited to record a short video to introduce yourself

3 - Test tasks for the shortlisted candidates

4 - Video Interview where we can get to know each other in more depth

Applications are only accepted through JobRack. The employer has specifically requested that you do not contact them directly. If you have any questions, please contact us using support@jobrack.eu

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