Executive Assistant - JobRack CEO [CLOSED]

I am the owner of JobRack looking for a personal assistant to help me run my life.

I am looking for someone who is available for 4 to 8 hours per day five days per week (flexible) and is happy to help me with everything from book-keeping to travel bookings to research and a whole lot more too!

I have a complicated life! I run two businesses, I travel, I'm very active, I like to have fun, so it's time to get someone to help me with some of these things and help me with the day to day running of life.

I also have lots of friends and clients that also want personal/virtual/executive assistants so even if you're not successful in becoming my assistant there are a lot of opportunities for similar roles too, we're always looking for great assistants for great business owners all over the world.

• Handle financial activities including bookkeeping, reconciliation and reporting
• Coordinate sales activities, including organising the CRM system
• Help with travel needs: e.g. finding the best options for flights & accommodation & trips, and anything in between which is related to travel
• Manage personal purchases and orders, and chasing deliveries
• Do research on a wide variety of topics: from personal to business
• Prepare presentations in Powerpoint
• Schedule meetings & calls
• From time to time make phone calls to different companies to arrange meetings or ask for specific requests
• Book customer appointments and calls
• Update information from call notes and recordings in order to ensure an efficient sales process
• Complete any other varied tasks as required

Tools we use for communication and work management

-Asana

-Slack

-Whatsapp

Requirements

• excellent English skills (both written and spoken)
• experience as an executive or virtual assistant
• Experience with bookkeeping, accounts or finances of some sort
• experience making phone calls in English
• experience creating or improving presentations and slides
• good decision-making skills

• able to work from home without distraction
• able to respond promptly within their working hours
• a positive, hard-working and fun guy or gal
• extremely organised, experienced and gets things done
• able to think outside the box and solve problems
• highly available online
• a firm believer in the 80/20 rule; you are good at identifying the most important tasks to work on and see the big picture
• looking to be my assistant: you are NOT an agency looking to delegate my work to other people
• good at figuring things out. This is a big one. The perfect candidate gets great joy from coming up with clever solutions for problems. If you don't know something, you google it!
• passionate about learning new things
• great with numbers and financials.

If you do not meet even one of these criteria, please do not apply.

Brownie points for:

• Experience as an assistant to a CEO or senior-level person

Benefits

What’s in it for you?

• Fully remote opportunity: location is unimportant, as long as you are available, enthusiastic, committed, passionate, and more or less permanently online
• Flexible working hours as long as there is a four hour (or more) crossover with the UK hours between 8 AM and 8 PM
• Part-time or full-time: depending on your availability, this can be a part- or full-time position: work between 4 to 8 hours per day 5 days a week
• Long-term opportunity
• Hourly rate of $6 - $8
• Work directly with the CEO of a rapidly growing business
• Get involved with lots of different tasks and projects

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, we’ll respond promptly and keep you updated throughout the process.

As part of the hiring process, there will be the following steps:

1 - Click Apply and fill in the application form

2 - You’ll be invited to record a short video to introduce yourself

3 - Test tasks for the shortlisted candidates

4 - Video Interview where we can get to know each other in more depth

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Definitely check out our FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq