Executive Assistant for the COO, Supporting Operations [CLOSED]

I, Adam Bate, am in search of an amazing Executive Assistant to support operations at SEO Brothers. Reporting directly to the chief operating officer (COO), you will help with the day-to-day operations of the business. This is an incredible opportunity for someone interested in progressing as an Executive Assistant with a lot of growth potential.

This is a full-time, remote work opportunity. This role will be required to work the AST time zone for at least the first 3 months to ensure proper training and may have the odd meeting scheduled during this timezone thereafter. However, there is a lot of flexibility day to day and after the 3-month mark.

Some of your day-to-day tasks and responsibilities will include:

• Manage and update document templates in Google Drive
• Manage and update project templates in ClickUp
• Developing and implementing standard operating procedures (SOPs) and training documentation for the business.
• Supporting change management and communicating changes to documents, processes, or training to the respective teams.
• Supporting data entry and consolidation during campaign onboarding.
• Migrating data from spreadsheets and other data sources into ClickUp - our project management tool.
• Supporting the COO with office and life tasks including email management, calendar management, and more.

About you:

You are an extremely well-organized and driven individual with experience with administrative tasks and a track record of delivering projects and tasks on time while ensuring high-quality standards. Our goal is to help you grow professionally so you can help our organization grow. We are committed to your training and lifestyle.

Some specifics, experience, and qualifications you should have:

• You are an excellent English writer and communicator.
• You are familiar with the ClickUp platform.
• You are comfortable with the Google Suite, including Drive, Docs, Sheets, Slides, etc.
• You understand good email etiquette as well as "knowing your customer" when it comes to the language used in communications.
• You are extremely organized and can manage multiple projects and tasks at a time without compromising quality or delivery.
• You have experience with social media platforms such as LinkedIn, Instagram, Facebook, etc.
• You have experience working from home, with a reliable internet connection and a reliable computer to work from.
• You have the ability to work the AST (Halifax, NS) time zone for the first 3 months of training and the odd meeting thereafter.

What To Expect:

You will work very closely with the COO daily to support the operations of the business. The first couple weeks at SEO Brothers you will likely spend going through company training, meeting new team members, and understanding our business model and how we operate. We work collaboratively with tools such as Slack and ClickUp.

After this, you will connect daily with the COO to help support implementing various operational-focused initiatives throughout the company.

This is a results-driven role where output and work ethic will win and be rewarded.

About Us:

We are an SEO-only firm that helps elite local service-based businesses dominate the first page of Google. We strive for growth through exceptional service. This means excellent service, excellent communication, and support. Our team shares a culture built upon our five core values:

• Continuous Improvement
• Ownership
• Excellence
• Empathy
• Collaboration

SEO Brothers was started over seven years ago by two brothers - both very family-oriented and understand the importance of family and a work-life balance.

This position has a lot of opportunities for growth within our organization and we are excited to add to our growing business.

Hours will be 40 hours per week with schedule flexibility for appointments or anything that may come up during the week. The salary range starts at $1000 - $2000 per month depending on experience but there is a lot of room to grow from here if you demonstrate capabilities and a strong work ethic.

Given the time zone of the COO, this role does require primarily AST time zone overlap in the beginning and maybe require the odd AST after meeting thereafter.

Please click the Apply button to complete the application form.

Please send a cover letter and resume when applying.