Executive Assistant for Atlas Assistants [CLOSED]

Click here to watch a video by Zion, the founder & CEO at Atlas Assistants:

Atlas Assistants helps entrepreneurs and their teams do more of the work they love by finding them perfect assistants to support them in their life and business.

The company aims to completely optimise all aspects of an entrepreneur’s life (email, calendar, travel) and optimise the seemingly mundane business processes (invoicing, payment collection, etc). They are taking ordinary tasks and processes and strategizing how they can be done better, in less time.

The #1 impact metric of Atlas Assistants is 1 Million Transformed (1MT) Hours…

They track this number every single day to make sure they’re on track. These are the delegated hours that entrepreneurs and their teams get back so they can:

→ Do more of the work they need to do but don’t have time for

→ Work less, take some space & enjoy life more

→ Spend time with family

→ Work on themselves

At Atlas, you’ll be exposed to all different aspects of business in different industries, where you’ll learn something new every day. The company is consistently focused on learning, growing, and optimizing. They encourage transparent communication and have an open culture of feedback!

Atlas CORE Values are:

✅ 100% Responsibility

✅ Integrity

✅ Growth

✅ Courageous Communication

✅ Master & Mentor

✅ Proactive Resourcefulness

Atlas Assistants is looking for an Executive Assistant to help the CEO stay organized and prioritise tasks along the way of expanding the business. You need to be a rockstar executive assistant who will take things off their plate and help them be more effective!

Within this role, you will:

• Handle client communication, email follow-ups, and do the first-round sorting in the executive’s email inbox
• Manage calendar, double bookings, and all scheduling and rescheduling
• Prioritise tasks & help the CEO work more efficiently
• Think critically in order to foresee future administrative tasks which the executive team will need to do and proactively complete those tasks
• Establish clear and specific timelines for the completion of tasks to ensure that all deadlines can be met
• Coordinate the CEO’s travel arrangements
• Effectively organize, track and communicate with the team about all future, ongoing and completed tasks (help with accountability)
• Provide end-of-day reports (differs based on business) to the owner and the team
• Do any other EA tasks as needed
• Special projects - things that come up that will distract the executive. Projects have included:
  • Put together job descriptions for video editors
  • Manage content calendars for posting
  • Review social media videos
  • Set up different points of the business
  • Help out with building out new training for EAs
  • Create new onboarding materials for new hires
  • Organizing and cleaning up spreadsheets and presentations

During the onboarding process, you’ll receive training through videos and feedback, and learn tons of new information about the company and your role. You’ll have regular check-ins each day until you are comfortable to take on more tasks and work on your own :)

This can be a full-time or a part-time role, with some flexibility when it comes to working hours, which means you can arrange your own schedule with the CEO.

This role comes with tons of opportunities for growth, both personally and professionally. You’ll get to join a fast-growing startup at the ground level, and get a front-row seat to learn as much as possible as the business grows!

To be a successful candidate, you need:

• Experience as an Executive Assistant or experience with managing other people in Ops
• Experience working with a CEO that has run at least a seven-figure company or multiple companies
• Experience with organic social media management
• Experience with marketing and operational KPIs
• Experience building and optimising SOPs
• Experience within a fast-growing environment and willingness to work in a company where things are rapidly changing - one day is not like the next!
• Understanding of organisational structure and charts, and how larger companies work (the company is now at 20 employees and growing!)
• Ability to handle A LOT of feedback at a relatively fast pace, with the eagerness to thrive and really get there
• Proactive attitude and a willingness to try and figure things out
• Knowledge of Google Sheets & Slides
• Understanding of Social Media Platforms (TikTok, Instagram)
• Tech Savviness

Bonus points for experience with click funnels, Active Campaign, YouTube management or experience working with influencers. Also, knowledge of Russian language is a plus!

Our ideal candidate is a self-starter who is always looking for ways to get things done efficiently. On top of that, you also need to be honest and a good communicator. If that sounds like you, go ahead and apply!

Here are the benefits:

• $7 - $10* per hour
• Full-time or part-time
• Fully remote
• Potential to advance to the Chief of Staff/Operations Manager
• Salary increases based on performance

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. Atlas Assistants has specifically requested that you do not contact them directly. If you have any questions please contact us using dwy@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq