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Executive Assistant [CLOSED]

Part Time 8.00 USD Type: Hourly

Click here to watch the video from Charlotte, the owner of De Moor Interiors:


Charlotte De Moor runs two businesses:

(1) De Moor Interiors - a young but rapidly growing interior design firm based out of Toronto, serving clients across Canada. The company primarily manages home renovation projects and a lot of Airbnb designs.

(2) Real Estate Investments - a collection of long term rentals near Toronto, which she recently started pivoting towards short term rental.

A huge testament to the potential of Charlotte's businesses is the fact that, in just two months, De Moor Interiors went from a simple social media page to one with 15k+ followers, a large client base and as many projects as one can handle (and more!), all without any marketing or sales efforts.

The business has a huge scope for growth; the company culture which Charlotte is building is one where every individual can do the best work of their lives! It is a culture of self-motivated, hard-working and independent professionals, who are also team players and collaborators. If you, like Charlotte, believe in a culture of transparency, opportunities and empathy toward team members and clients, you should consider joining her as her next Executive Assistant!

If you are looking for a remote role with huge scope for growth and you already have some administrative experience, you might want to join Charlotte as her next Executive Assistant. Within the role, you would play a key part in her two businesses by managing the administrative tasks and providing tactical creative support. It is a dynamic and exciting role with plenty of opportunities for growth, depending on your performance and contributions, as well as preferences.

More specifically, within this role you will be in charge of:

  • Administrative tasks, such as:
  • Accounting & simple reporting
  • Invoicing
  • Expense tracking
  • Developing business document templates
  • Email Management (communicating with clients, tenets, suppliers, etc.)
  • Handling new project requests, e.g. lead validation, intro calls, etc.
  • Real-estate research
  • Social media & marketing tasks, such as:
  • Sourcing blog post ideas, Instagram stories & reels, etc.
  • Developing posts & stories templates
  • If applicable, helping out with the creation of Instagram reels
  • Creative tasks & designs, such as:
  • Providing support with creating presentations (e.g. design boards) by editing images & organising documents

In order to excel in this role, you need to have:

  • A minimum of 1-year-long experience in an administrative role
  • Experience with accounting & bookkeeping
  • Proficiency in Word, PowerPoint & Excel
  • Social media management skills/experience with Instagram
  • Excellent organisational skills & detail-oriented mindset
  • Team-oriented attitude & openness to collaboration
  • Great work ethics & a lot of motivation
  • Ability to work independently
  • Appreciation for feedback & openness to criticism
  • Excellent written and spoken English

Brownie points for:

  • Experience with creative tools, such as Canva
  • Previous design experience, ideally in interior design
  • Experience with 2D/3D modelling software, e.g. Sketchup, AutoCAD, or similar

What’s in it for you?

  • An hourly rate of $8
  • Fully remote & part-time employment ~ 10 hrs per week
  • Flexible working hours with an overlap between 9 AM – 10 AM EST for meetings with Charlotte
  • Ability to organise your working hours as you wish e.g. ~ 2 hrs per day (Monday – Friday) or 2-3 fixed days per week (e.g. Monday, Wednesday, Friday)
  • Salary increases and bonuses based on performance
  • Interior design training, if applicable, or quarterly courses/training based on your interests and needs, e.g. social media, real estate, advanced Excel, project management, etc.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. Charlotte De Moor has specifically requested that you do not contact them directly. If you have any questions please contact us using support@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq

De Moor Interiors

Charlotte De Moor runs two businesses:

(1) De Moor Interiors - a young but r...

View company profile

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