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Executive Assistant / Chief of Staff [CLOSED]

Full Time 1800.00 - 2500.00 USD Type: Monthly

Newfangled is a digital marketing consultancy. They work primarily with small-to-medium-sized creative firms and digital shops, helping these companies market themselves and track the success of their marketing. They have more than doubled in size over the past year, with no signs of stopping.

With 32 people distributed across the US and Eastern Europe, the Newfangled team has developed a strong culture as a remote organization!

As the Executive Assistant, you will play a pivotal role in optimizing the personal and business life of the company's owner, allowing them to fully focus on growing and expanding the business.

In this role, you will:

🌐 Organize travel arrangements, including finding suitable flights, booking accommodations, and coordinating logistics.

🤝 Coordinate with external contacts, such as business partners and stakeholders, to schedule meetings and ensure smooth interactions.

🏡 Assist with personal life management.

📦 Implement efficient solutions for shipping personal belongings or important items between cities.

💰 Manage payments, expense audits, and invoice processing to maintain financial accuracy and timeliness.

🤝 Collaborate with the owner to develop streamlined processes for complex tasks, taking detailed notes during discussions and transforming them into actionable steps.

👥 Assist in the hiring process for new team members or freelancers, ensuring the selection of individuals who can carry out tasks effectively.

👂 Act as a sounding board and support system, allowing the owner to delegate and offload tasks, both personally and professionally, in order to focus on high-value activities.

Working Hours ⏰:

Full time.

Flexible hours, with half-day overlap with Eastern US.

To excel in this role, you need to have:

✅ Experience as an executive assistant or chief of staff

✅ Strong work ethic

✅ Excellent communication skills, with a meticulous approach to understanding instructions and messages.

As the Ideal Candidate, you should be:

✅ Extremely detail-oriented

✅ Proactive and able to anticipate needs

✅ Able to anticipate needs and think three steps ahead

✅ Ambitious and growth-minded

Brownie Points for:

✅ Familiarity with Salesforce CRM

What’s in it for you?

  • 💰 Competitive Salary: Earn a monthly salary of $1800-2500 USD/month
  • 🌴 Global Work Flexibility: Work remotely from anywhere in the world.
  • 🌟 Opportunities for Growth - potential to become the Chief of Staff
  • 📈 Salary Increases: Potential for salary growth as you expand your skills and responsibilities.
  • 🌴 PTO: 8-week paid time off
  • 💊 $100/mo medical stipend and sick leave
  • 🧾 Participation in our profit share program, which equals $2k per team member this year, distributed in mid-December (these get prorated in year 1).

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The JobRack team are working with Newfangled to help them find their new team member.

The hiring process for this position will include the following steps:

  1. Completing the application form on JobRack.
  2. Recording a short video introduction of yourself.
  3. If shortlisted, completing test tasks.
  4. Attending video interviews to discuss your previous experience and the new role in more detail.

The JobRack team has gained a full understanding of Newfangled’s needs and will review, filter, screen and test candidates in line with this.

To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application.

We will, of course, provide you with feedback throughout the process.

At the request of Newfangled, applications for this position must be submitted through JobRack and direct contact with the employer is not allowed. If you have any questions, please contact JobRack at: olivera@jobrack.eu

Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

We look forward to receiving your application!

To make sure you receive updates on your application please add olivera@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq


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