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Executive Assistant

Full Time 1400.00 - 1600.00 USD Type: Monthly

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Take a look at this video to learn more about the team’s experience at SaaS Academy. If you are passionate about driving growth and making a meaningful impact in the SaaS industry, you have an exciting opportunity to join a team dedicated to supporting founders and shaping the future of SaaS businesses!

SaaS Academy is the complete business growth system for SaaS founders. The company's mission is to empower SaaS businesses by providing them with the tools and strategies to achieve repeatable and scalable growth. With SaaS Academy, founders can focus on the work they love, knowing that their business is supported by a comprehensive growth system.

At SaaS Academy, the team is committed to helping 5,000 B2B SaaS founders unlock their full potential and exceed their growth expectations. They believe that by enabling founders to achieve significant impact through their businesses, they can create a positive ripple effect in the world. The company's vision extends beyond individual success, aiming to empower entire teams to thrive and contribute to their industry's growth.

The core values at SaaS Academy guide their decision-making process and define their organizational culture. These core values include:

💡 Growth Mindset: 🌱

They focus on 1% improvements and believe in the compound effect of growth. Creating a better future and inspiring continuous self-improvement are their ultimate drivers. Once they find the edge of their comfort zone, they jump out of it – again and again.

💬 Candid Communication: 🗣️

They don’t sugarcoat anything, and candidates will never wonder where they stand; they are direct, honest, and candid for the greater good. They are each other’s toughest critics – but also each other’s loudest supporters. Critical feedback is their oxygen, and they stay focused on creating the best outcome for their clients and team.

🔧 Machine Builders: 🏭

They are process-driven so they can deliver magical moments at scale. They look for repeatability in their operations (and document it) to build freedom and consistency in their work, benefiting their team and their clients.

👥 Customer Backwards: 💯

Their mantra is to create more value for their clients than anyone else in the world. It’s not just a business strategy; it's who they are.

🎯 Create Leaders: 🌟

At SaaS Academy, they have created an environment that grows their team members, who then create value for their clients. The company works with their clients, team, and community to solve problems impacting the world and teach them to be courageous. They build the people, and the people build the business.

SaaS Academy is seeking a smart, hungry, and highly organized individual to join their team as the Executive Assistant. As the Executive Assistant, you will play a crucial role in supporting the Director of Boardroom Program, Nessa, with various administrative tasks. Effective communication skills, both spoken and written in English, are essential as you will be interacting with team members and stakeholders. The company values strong interpersonal skills, and the ideal candidate should have the ability to make everyone they interact with feel seen, heard, and respected.

Responsibilities include:

📅 Calendar Management: Booking meetings and ensuring events are up to date with agenda, attendees, and tasks. You will follow the time-blocking SOP to manage the calendar effectively, ensuring that all meetings have agendas, confirmed attendees, and other necessary details.

📧 Email Management: Filtering the inbox for junk, flagging items that require Nessa's attention, and organizing emails for easy reference. You should possess strong writing skills for process documentation purposes and be able to handle a high volume of SOPs, meeting notes, and documentation.

📝 To-Do Management: Organizing tasks for Nessa will be a key responsibility. You will add tasks to the calendar, flagging urgent items and providing additional context during the daily sync.

✈️ Travel Arrangements: You will be in charge of creating itineraries and booking flights and hotels.

📝 Meeting Notes: Taking detailed notes during meetings, sending them out in a particular format to key stakeholders, and logging any action items for Nessa to complete.

The initial weeks in this role will primarily consist of onboarding and learning from Nessa. The goal is for you to gain independence and be able to handle tasks autonomously by the end of the four-week training period.

This is a full-time position and you’ll be required to work from 12 to 8 PM CET. This will allow for a 4-hour overlap with Nessa, and there will be times when you’ll have more flexibility.

Joining SaaS Academy as the Executive Assistant presents an exciting opportunity to work closely with Nessa and receive a world-class education at a leading B2B SaaS company. SaaS Academy operates in a fast-paced environment, where embracing change is crucial. If you are someone who thrives on dynamic challenges and welcomes the opportunity to make a significant impact, this role is perfect for you!

To excel in this role, you need to have:

  • 💼 Minimum of 2 Years' Experience: The candidate should bring a proven track record with a minimum of 2 years of experience in the Executive Assistant field.
  • 💻 Proficiency in Technology: The candidate should have a strong technical background and be comfortable working with various software and tools. Proficiency in using Apple, Slack, G-Suite, and experience with email management software such as Missive is preferred. While specific knowledge of the company's tech stack can be taught, the candidate should be tech-savvy and competent in working with technology.
  • 📚 Exceptional Organizational Skills: You should demonstrate exceptional organizational skills, with the ability to maintain well-structured email filing systems and effectively manage calendar events. You should be able to handle a high volume of tasks and communications while ensuring accuracy and precision in your work.
  • 🔎 Keen Attention to Detail: Attention to detail is crucial in this role. This role requires someone who pays close attention to even the smallest aspects of their tasks and communications, ensuring accuracy and avoiding any errors. You should be meticulous in your work to deliver high-quality results.
  • 🌟 Adaptability and Quick Learning: The candidate should be able to quickly adapt to new situations and learn new processes and technologies. They should have the ability to acquire context swiftly and leverage past mistakes as valuable learning opportunities. Being open to continuous learning and improvement is key.
  • 🔮 Proactive Nature: The candidate should possess an innate ability to anticipate needs and "see around the corner." They should proactively identify tasks that require attention before being asked to do so, consistently staying three steps ahead whenever possible. This role does not involve hand-holding, so the candidate should understand how to do the work, ask questions when needed, and take responsibility for their own growth and development.

Brownie points for:

1️⃣ Experience creating or updating playbooks.

2️⃣ Executive Assistant (EA) experience supporting C-suite or Director-level individuals

3️⃣ Experience in the SaaS industry.

4️⃣ Previous experience as an EA or in administrative roles, particularly for Directors or Executives.

What’s in it for you?

  • $1400 - $1600 per month*
  • Full-time & fully remote

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This job opening is actively seeking the perfect candidate and will close once found. To ensure your application is considered, take the time to carefully read the job description and submit a high-quality application that stands out.

JobRack has been contracted by SaaS Academy to support them in their hiring process on their behalf. As part of this, the JobRack team has gained a full understanding of the needs of SaaS Academy and will review, filter, screen and test candidates in line with this.

Candidates that best meet the needs of SaaS Academy will be submitted as part of a final shortlist. Feedback will be provided throughout the process.

At the request of SaaS Academy, applications for this position must be submitted through JobRack and direct contact with the employer is not desired. If you have any questions, please contact JobRack at jasmina@jobrack.eu

The hiring process for this position will include the following steps:

  1. Completing the application form on JobRack.
  2. Recording a short 1-minute video introduction of yourself.
  3. If shortlisted, completing test tasks.
  4. Attending video interviews to discuss your previous experience and the new role in more detail.

In case you are applying for a full-time role: Please note that this position requires 100% commitment and is not suitable for those seeking a side job, freelance work, or part-time employment. It is important to only apply if you intend this to be your primary and only full-time job. Any attempts to work multiple full-time jobs without the knowledge of your employer may result in termination and a ban from applying to other jobs on the JobRack site.

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add jasmina@jobrack.eu to your email address book. Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq

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