Executive Assistant [CLOSED]

SalesRook has a mission to elevate the quality, ease, and speed of communication for life’s biggest transactions. And they believe instant messaging society is the key to making it happen.

Having personally been through the process of buying and selling a house, or a car, finding a job, recruiting, booking a holiday, organising many parties, and much more, they know how long, time-consuming, and painful these tasks are.

Wouldn’t it be great if they were less of a faff to get done?!

Well, they can be, simply by shifting the primary form of communication to instant messaging channels like WhatsApp - a platform that boasts a 98% message open rate combined with a response time that’s 25 times faster than email.

SalesRook aims to help businesses use instant messaging legitimately and effectively. It’s a sales enablement and automation platform.

As a young, ambitious and fully remote company, SalesRook has team members scattered around the globe. They are striving for rapid growth and looking for people who want to share their passion for the mission.

SalesRook was founded by friends and that personal bond extends to everyone in the company. They have a flexible approach to work, balancing the freedom to work where they are most effective with the value of coming together and working on specific initiatives face-to-face.

As a rapidly growing business, SalesRook is growing its team by onboarding a new Executive Assistant to assist the business leaders by managing the administrative and organisational tasks so that they can focus on the strategic advancement of the business. You will turn the business into a well-oiled supercar so that the whole team can be efficient and get more done.

The three key areas of focus for your role will include:

🟡Financial management i.e. Xero management, expenses tracking, and payment collection

🟣Content and Landing Page Quality Assurance i.e. making sure that the content published on the website meets the required standards

🟡General business administration i.e. identifying areas where you could create a process/system to help the team be more effective

More specifically, in this role, you will:

• Manage cash flow reports in Google Sheets
• Send invoices, payment links and quotes via Xero
• Follow up on past-due payments
• Ensure that the content work meets the quality standards (Content Work QA)
• Run secretariat errands for the founders
• Manage the calendar and maintain records/documentation
• Take minutes at meetings
• Support the team and the founders by asking “which tasks can I do for you to help you be more efficient?” and support the team
• Interact with the whole team, but especially the founders

An onboarding process will be organised for you once you join SalesRook and you will be supported as much as possible. You will have a chance to learn more about the business model, shadow other team members and attend meetings, as well as get to know the customers and understand the overall strategies.

To excel in this role, you need to have:

• Previous experience as an Executive Assistant, or experience in a secretarial role where you carried out similar tasks
• Experience working with finances and numerical proficiency; commercial experience
• Near-native level of English, both written and spoken
• Excellent organisational skills and the ability to multitask; eagerness to establish processes and love for SOPs! :)
• Understanding of frequently used computer software and programs, such as Microsoft Office Suite
• Experience using SaaS platforms, CRMs and instant messaging platforms (e.g. WhatsApp)
• Excellent eye for detail – show us that you pay attention to details by incorporating the word “negotiator” in your application form :)
• Values that align with SalesRook’s own values and company culture
• Great work ethic and interpersonal skills

Brownie points for:

• Experience/proficiency with Xero, GoCardless, Stripe
• Eagerness to get involved in other areas of the business
• Experience with Asana and ActiveCampaign

What’s in it for you?

• $1500 per month* for full-time ($750 for part-time employment)
• Full-time or part-time & fully remote role
• A lot of flexibility; SalesRook has a flexible approach to work, and you can balance your freedom to work when you are the most effective
• 25 days paid holiday and flexible ‘set your own’ working hours plus bank holidays (pro rata'd if not full-time)
• A £600 personal development budget per year
• A monthly health and well-being budget through BetterHelp
• A bespoke development & progression framework to achieve your career goals
• Annual reward and recognition gift
• Salary growth potential based on contributions and performance
• Professional growth opportunity to a more senior/leadership-based role. The company will support your development with real progression opportunities within reach for high performers. The sky is the limit; ask yourself "What do I want to become?", let the company know and they will work with you to help you achieve it

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully, apply promptly, and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

Please expect the hiring process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. SalesRook has specifically requested that you do not contact them directly. If you have any questions please contact us using dwy@jobrack.eu

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq