Executive Assistant [CLOSED]

There’s a lot of detail below for you to read, if you don’t like detail then no worries, you’re not for us!

Click here to watch the video from Noel, the CEO of JobRack:

I, Noel, am the owner and CEO of JobRack and I am looking for an Executive Assistant to help run both business and personal aspects of life.

I am looking for someone who is available to work with me full-time five days per week and is happy to help me with everything from event organisation, email and calendar management, book-keeping, travel research/bookings, through to research and a whole lot more too!

You MUST have experience in a similar role and really WANT to do this for the long term.

I have a busy and often complicated life! I run a rapidly growing business, I travel a lot, I organise conferences, dinners and events regularly, I'm very active and I like to have fun. I am looking for someone who is able to complete all tasks assigned to you and take pride in knowing things are done right and that you have made your CEO's life better and easier.

As an ideal candidate for this position, you want to take responsibility not only for organising things but also for aspects of the business too. This might include HR, e.g. onboarding and offboarding team members, financial aspects such as keeping track of spending, identifying opportunities for improvements, and taking responsibility for the well-being of the team proactively by driving improvements like monthly lunches, learning, team meetings, and get-togethers.

I’m looking for someone with extensive experience in some or all of these things to help me with the day-to-day running of the team here at JobRack as well as other aspects of my life.

The Executive Assistant I’m looking to add to the team would have three main outcomes:

1. Help the CEO and management team to focus on our customers and our growth by managing internal activities and reducing distractions.
2. Collaborate with the CEO to explore new ideas and experiments of things we could be doing (for example you might put together and deliver a training session for small business owners on how to work with an Executive Assistant!)
3. Enrich and uplift the team’s lives through identifying and setting up events, get-togethers, activities and other ways of helping us to continue to be an awesome team.

• Responsible for managing email, LinkedIn, and entrepreneurship communities for the CEO
• Responsible for supporting the CEO in all aspects of life including travel, work and personal events (there’s significant crossover)
• Arranging events from small dinners to full team retreats
• Accountable for the completion of scorecards for various meetings and activities
• Responsible for onboarding and offboarding activities related to hiring
• Responsible for internal financial processes including reviews and management of internal tools and spend
• Responsible for surveying the team, coordinating remote sessions (lunch & learns, monthly team meetings) and organising in-person events too
• Responsible for being a culture champion in Slack (polls, events, gifts, celebrations)

You’ll know you’re the right person for this role if you have:

• 2 - 4+ years of experience as operations, administrative or executive assistant
• Experience managing email, travel, events and activities
• An obsession with getting the details right and keeping things moving
• An ability to operate independently and reliably accomplish tasks
• Reliable internet, a reliable computer, noise cancelling headset
• Experience with word-processing software and spreadsheets (e.g. Google Drive)
• Knowledge of online calendars and scheduling (e.g. Google Calendar)
• Ability to find ways to complete tasks, and, if you are not able to do that, find someone who can, no matter how big or small the task might be.

Bonus points for experience with Asana, Click Up, Monday.com, Zapier, and Notion.

• Able to work from home without distraction
• Able to respond promptly within working hours
• A positive, hard-working and fun person
• Professional and organised by default, as well as able to simplify the complex life of a CEO/business owner
• Able to think outside the box and solve problems. No task is impossible, it just might take a little time and need a little money.
• A firm believer in the 80/20 rule; you are good at identifying the most important tasks to work on and seeing the big picture
• Good at figuring things out. This is a big one. The perfect candidate gets great joy from coming up with clever solutions for problems. If you don't know something, you google it!
• Passionate about learning new things
• Great with numbers and financials
• Super confident and really able to own this role, make it your own and deliver right from the start
• Looking to be my assistant: you are NOT an agency looking to delegate my work to other people nor are you just looking for any job before pursuing the thing you really want.

If you do not meet even one of these criteria, please do not apply.

What’s in it for you?

• Monthly salary of $1500-2000* (feel you deserve more apply and tell me why)
• Fully remote opportunity: location is unimportant, as long as you are available, enthusiastic, committed, passionate, and more or less permanently online
• Core hours around normal business hours
• Full-time and long-term opportunity to work with the CEO of JobRack
• Work directly with the CEO of a rapidly growing business
• Get involved with lots of different tasks and projects

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor (whilst committing to being a long-term member of our team).

JobRack helps business owners from all over the world hire quality remote team members from Eastern Europe.

Our clients work with us for three key reasons:

1. We give them access to the high-quality talent they couldn't find themselves

2. We give them the help and support to hire successfully

3. Because they trust and relate to Noel, our CEO, as a business owner and entrepreneur.

Over the last few years we’ve grown massively, here are a few of our achievements and there are lots more to come:

• Over 1,000 people from Eastern Europe were successfully placed into great jobs with employers from all over the world.
• Launched a Done With You Hiring Service with immediate success and 5 x our revenue within 5 months.
• Helped hundreds of businesses grow by hiring great team members with many of them returning to hire again and again.

⇢ Noel (Owner/CEO)

⇢ Noemi (Operations Manager),

⇢ Ilma (DIY - Hiring Success Manager)

⇢ Vanja (Business Development Manager)

⇢ Ajsa & Doris (Operations Assistants)

⇢ Andjelija (DWY Hiring Success Manager)

⇢ Slobodanka (Recruitment Manager)

⇢ Amra, John, Sandra and Stefan (Recruiters)

⇢ Nikola, Jasmina, Jovana, and Olivera (Recruitment Assistants)

We are making big changes in the remote work world, and we do our best to make both the hiring and job-hunting experience more enjoyable every day.

Here’s some of us on our team retreat in Split, we’ve tripled in size this year alone and are still growing!

We are a close-knit, fun and friendly team, and being helpful and friendly to customers and teammates is core to everything we do.

Our values are:

🟢We have clarity - we know where we are going and what’s expected of us

🟢We work with focused speed

🟢We are positive and professional

🟢We wow our customers/clients

🟢We constantly improve

🟢Above all we are… helpful and friendly

As JobRack grows our team will grow too, enabling you to develop your leadership, management and operations skills and abilities.

When it comes to salary there are significant opportunities for growth there too. We always want to pay well and reward our staff through competitive salaries, bonuses/profit share and through other meaningful perks and benefits.

As you help us succeed as a business you will be rewarded appropriately. We talk openly about salary and benefits making sure we focus on all the aspects that make our team happy and thrilled to be working at JobRack for the long term.

First I’ll let some of our team answer that:

“I’ve been working with Jobrack for almost a year and I could not be happier. Really love the flexibility and work-life balance that the job offers. Most importantly, it’s been an honour to work with and learn from Noel and the team. Flawless communication flow, unlimited guidance and freedom, and feeling valued and heard are something I wish everyone had a chance to experience in their career. I was happy enough to experience all these things with Noel and Jobrack and cannot thank him enough! Cheers to many more years of growing together in such a healthy working environment.”

"I've found with JobRack exactly what I would want from a job with which I want to build my career - work that has an actual purpose of helping others, constant support and encouragement on professional and personal development and a team that is committed to one mutual goal and is sharing a vision of creating something great! You know you're in the right place when Mondays go from dreadful to exciting and energy-boosting! :)" Ilma

"After a long time, I feel like a valued worker. Working with the JobRack team makes me happy because they appreciate each effort and commitment. I had no idea I would find an employer like Noel. He is very supportive and does everything to have satisfied employees. That makes JobRack unique."

“If you are looking for a company that will let you go as far as your ideas can take you, JobRack is the place for you. Not only will you be truly valued for your contributions, but you will be encouraged to grow, develop and excel at everything that you do. We hold each other accountable and communicate our thoughts and concerns openly. The work we do brings real value to our job seekers & employees; because of this, I can only say I am incredibly happy to be a part of this team.” Doris

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

Please expect the hiring process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role#

5 - Referencing - we’ll want to speak to at least one of your current or previous employers to hear the great things they’ll say about you

If you have any questions please contact us using dwy@jobrack.eu

– Only candidates from Eastern Europe are eligible to apply –

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq