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Executive Assistant

Full Time 8.00 - 10.00 USD Type: Hourly

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Brett Greenbaum runs a digital marketing agency for venture-backed B2B SaaS with a strong reputation and referral network. He runs DemandWing, digital marketing focused on account-based marketing strategy, playbooks, and technical integration for MarTech solutions and tools.

The company culture at DemandWing is founded on the belief that it is the people, not the product, that makes the company. This international & remote team has members based in the Philippines, Macedonia, the United Kingdom (London)and the US. The management makes an effort to provide benefits and bonuses regularly, including potential travel, technology & computer upgrades, paid time off, and up to 10% of the paid time focused on learning or gaining certificates.

The team at DemandWing is looking for their next Executive Assistant to provide administrative support to the team. This role is perfect for a professional who is looking to kick-start their remote career and use their organizational expertise to help the team thrive. Support and training will be provided to you, especially during your first month, and, once you join the company, you will have an opportunity to meet the rest of the team and learn more about the business model. There are also opportunities to continue your training after the first month, and even obtain certifications to help you excel as an Executive Assistant.

More specifically, within this role you will:

  • Most important: You take guidance, and detailed instructions, but you also have the critical thinking skills to get stuff done on your own. You understand how a sales funnel works and can help keep that process organised.
  • Provide administrative support in all areas of the business by managing and prioritizing tasks
  • Process emails and manage the inbox
  • Keep documents a ClickUp up to date
  • Maintain calendars, coordinate meeting schedules and assist with travel arrangements
  • Find ways to optimise processes to improve executive efficiency; keep the processes and SOPs up to date
  • Work with spreadsheets (Sheets / Excel) and PowerPoint presentations to manage reports and data (should have a working knowledge of Excel or G-Suite formulas like Vlookups, remove duplicates etc.
  • Be the administrator of our project management tool, ClickUp. Experience building custom workflows in ClickUp or Notion is a plus.
  • Conduct research on a wide range of topics
  • Help the CEO prepare for meetings and manage note-taking
  • Proofread and edit correspondence and other documents as requested
  • Assist the CEO and VP of Sales in sales-related tasks (you won’t need to “sell” or cold call - mostly data entry
  • Experience with Hubspot a plus
  • Prior experience with B2B SaaS and knowledge of the industry and industry terms will be helpful

The Demand Wing team is looking for an experienced and capable Executive Assistant able to handle all aspects of the administrative load, and therefore, free up the CEO’s time. As a perfect fit for this role, you are more than capable of managing all aspects of inbox, calendar and personal task management, following up on actions, taking care of financial tasks including invoicing, chasing and bookkeeping, and a whole heap more besides. You are switched and have the ability to figure stuff out yourself to find the solutions to problems and just get things done.

More specifically, to excel in this role, you need to have:

  • Prior experience in an Executive Assistant role, or similar (helped manage an executive's calendars and emails).
  • Excellent communication skills and the ability to interact effectively across multiple levels
  • Fluent English, both written and spoken
  • Strong organizational skills and the ability to multitask
  • Detail-oriented mindset and the ability to spot areas for further improvement
  • Solid problem-solving and decision-making skills
  • Proactive attitude and willingness to take over tasks from the executive
  • Team-oriented attitude
  • Willingness to learn different software and applications quickly and effortlessly

What’s in it for you?

  • Hourly rate of $8 - $10* depending on the experience
  • Fully remote and full-time employment
  • Flexible working hours; ideally, with the majority of your time online and available for meetings between 9 am and 5 pm, Monday - Friday, Eastern Standard Time
  • 10% paid learning time, mentorship & coaching with an opportunity to specialize
  • Quarterly raise opportunity, annual bonus & a performance-based variable component with the opportunity to 2x annual salary.
  • Technology & hardware stipend (after the first 90 days)
  • Fitness Stipend
  • Travel allowance
  • Generous PTO and sick time, and local holidays are paid (up to 10/ year)
  • Company provided laptop after the first month

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This position will be closed as soon as we find the perfect match. So, make sure to read the description carefully and take your time to submit a high-quality application that stands out.

If you apply, JobRack will respond promptly and keep you updated throughout the process.

As part of the hiring process, please then expect the process to include:

1 - Filling in the application form once you click “Apply”

2 - Being invited to record a short video to introduce yourself

3 - Completing test tasks, if short-listed

4 - Attending video interviews where you will have the opportunity to talk more about your previous experience and the new role

Applications are only accepted through JobRack. DemandWing has specifically requested that you do not contact them directly. If you have any questions please contact us using support@jobrack.eu

To make sure you receive updates on your application please add recruitment@jobrack.eu to your email address book.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq

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DemandWing

Brett Greenbaum runs a digital marketing agency for venture-backed B2B SaaS with a strong reputation and referral network. He runs DemandWing, digi...

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