Executive Assistant [CLOSED]

Intro video - Click on the video above to watch!

Hi, I’m Freddie Kim, founder and president of MilSpec Talent, a boutique recruiting firm for military veterans in the United States.

MilSpec Talent tackles two critical objectives: to help Veterans find passion and purpose beyond the military and to open up private sector companies to what Veteran leadership can energize, strengthen, and accomplish.

We connect small to medium companies with military-trained executive candidates who lead from the front.

I’m growing my team at the moment and I’m looking for an Executive Assistant to help me with my daily professional and personal tasks.

ABOUT YOU

The qualifications of the most suitable candidate:

• Previous experience of working as an Executive assistant, Recruitment/HR or working in sales would be a great basis for you taking on this role
• Good with email management - organising, sorting, flagging and prioritising emails will be a key task - there will be constant communication to take care of and you will need to be on top of things all the time. You will need to already have great experience managing email inboxes effectively.
• Extremely organised and disciplined– you will be managing many different tasks, covering different channels so good organizational and time management skills are the only way to achieve success
• Detail oriented
• Clear communication - we will be constantly providing feedback to each other, so you need to be ready for open and honest communication
• Proactive personality, not afraid of taking initiative and a firm believer in getting things done
• Goal oriented - your job is not to check off tasks, rather to always be looking for the bigger picture and how we can achieve more and better together
• Energetic and passionate about learning new things - we’re growing and you are growing with us! It is crucial you’re ready to learn and improve yourself

Bonus points for:

• Having some experience with recruiting
• Having some experience with customer service

WHAT’S IN IT FOR YOU:

• Competitive salary of $900-$1100 per month (dependent on experience) with the opportunity to advance in the role and increase the salary further, as you prove your impact on the company’s growth
• Job security. No more wasting time around waiting for the next project to come on board. You’re part of a team and you’re with us for the long run.
• Partially flexible working hours (this will be discussed later with the right candidate )
• You will get clear instructions and all the support you need from me to get you started
• Opportunity to continually learn and work on your own improvement, I’m happy to support you in your growth

ABOUT THE ROLE

Needless to say that my next Executive Assistant has a huge impact on helping the company grow and giving an amazing service to our clients. That’s why I need someone who is extremely organized, hard-working, enthusiastic and a real problem solver when it comes to scheduling and organizing everything, making sure things are getting done.

If you are eager to learn new things, do work that has a great purpose, witness the incredible impact you will make for our clients - this company is the right place for you!

Your main responsibilities as an Executive Assistant will include:

• Processing emails
• Scheduling calls
• Recruitment outreach
• Tracking results
• Creating documentation
• Working with spreadsheets
• Managing my LinkedIn account
• Creating reports

As you develop in the role it’d be great if you could also handle initial screening calls with customers and candidates as they come to work with us.

Key Tools we use that are important for this role:

• Asana
• Slack
• LinkedIn Recruiter/ Sales navigator
• Spreadsheets (Excel or Google Sheets)
• Google Drive
• Gmail

HOW TO APPLY

• This position will be closed as soon as we find the perfect match. So make sure to read the description carefully and take your time to submit a high-quality application that stands out.
• If you apply we’ll respond promptly and keep you updated throughout the process.
• As part of the hiring process there will be the following steps:

1 - Click Apply and tell us about your experience relevant for this position - we’ll review and let you know if you’re through to the next stage

2 - Fill in the application form

3 - Paid test tasks - we’ll give you a chance to show us your skills with some short test tasks taking 1-2 hours. You’ll be paid for your time, we don’t work for free and we wouldn’t expect you to either.

3 - In depth interview - A chance for us to talk in more detail together about your future working with us.

We’re fully committed to getting a great long term team member and I look forward to hearing from you.