Executive Assistant [CLOSED]

Link to intro video - please click to watch!

ABOUT US

We are a Digital Marketing agency that manages SEO campaigns and content marketing for ecommerce brands and software companies in the United States and Europe such as Citizen Watch, Frederique Constant, Bulova, Goat.com and many, many more super famous brands.

Currently our team consists of 5 account managers that work with clients, 3 analysts that support the client work and a marketing team of 4 that does marketing for our agency. Our number of clients is constantly growing and we are on the lookout for the Executive Assistant to join the team and support our senior staff.

We have a training program that will help you learn how to perform your duties for us and the type of marketing we do. You will work one-on-one with experienced staff, learn from our training materials and work with our clients.

ABOUT YOU

The qualifications of the most suitable candidate:

• Previous experience of working as an Executive assistant or working in a marketing field
• Extremely organised – There are hundreds of tasks involved in running a successful marketing agency and you’ll need to be able to manage all of these tasks and make sure nothing gets missed
• Nearly fluent written and spoken English required
• Good at figuring things out - there’s constantly a lot of problems to solve
• Proactive personality, not afraid of taking initiative and a firm believer in getting things done
• Friendly approach and positive attitude, team oriented
• Passionate about learning new things

Brownie points for:

• Having some experience with SEO
• Having some experience of video editing

WHAT’S IN IT FOR YOU:

• Competitive salary with the opportunity to advance in the role and increase the salary, as you prove your impact on the company’s growth
• Job security. No more wasting time around waiting for the next project to come on board. You’re part of a team and you’re with us for the long run.
• You will get to work with a very close knit team that supports each other and grow together
• Partially flexible working hours (We have daily calls that you need to be available for, the rest of the time is up to you how to schedule them)
• You will get training and all the support you need from your teammates
• Opportunity to continually learn and work on your own improvement, we’re happy to support you in your growth with whatever we can

ABOUT THE ROLE

Needless to say that our next Executive Assistant has a huge impact on helping our agency grow and keep giving an amazing service to our clients. That’s why we need someone who is extremely organized, hard-working, enthusiastic and a real problem solver when it comes to scheduling and organizing everything, making sure things are getting done.

If you are eager to learn new things, our company is the right place for you, our team is super supportive and you will be constantly interacting with our senior consultants, learning and growing with us. We are very team oriented. We work remotely but we all talk 1-2 times per day to stay connected. Everyone is helpful and supportive of their teammates.

Your main responsibilities as an Executive Assistant will include:

• Processing emails
• Creating email campaigns
• Reporting on the success of campaigns
• Scheduling
• Working with spreadsheets
• Working with our CEO on marketing campaigns
• Managing our webinar software
• Creating assets in Canva
• Research event guests
• Research content partnerships
• Managing our LinkedIn account

Key Tools we use that are important for this role:

• Asana
• Canva
• Spreadsheets i.e. Excel or Google Sheets
• Google Analytics

Work schedule:

• Full time position (8 hours per day, 5 days per week)
• Flexible schedule - you manage your own working hours so long as you can work 4 hours across US EST (13:00-20:00 GMT) - Our Office is in Boston, USA
• Steady work and 10 paid vacation days for every 6 months worked.

HOW TO APPLY

• This position will be closed as soon as we find the perfect match. So make sure to read the description carefully and take your time to submit a high-quality application that stands out.
• If you apply we’ll respond promptly and keep you updated throughout the process.

As part of the hiring process there will be the following steps:

1 - Click Apply and Complete the application form

2 - Short introductory call - change to say hello and meet face to face.

3 - Paid test tasks - we’ll give you a chance to show us your skills. You’ll be paid for your time, we don’t work for free and we wouldn’t expect you to either.

4 - In depth interview - Chance for us to talk in more detail together about your future working with us.

We’re fully committed to getting a great long term team member. We’re very excited by the opportunities to continue to build out our remote team and hope you are excited about working with a Boston based company, hopefully you’ll be visiting us in person one day in the future too!

I look forward to hearing from you.