Admin Assistant Email Management Bookkeeping Project Management English - speaking English - writing
Great opportunity for a smart person wishing to work directly with a multi-business entrepreneur in a stable, interesting and growth-oriented job!
Hello, I’m Mike, the founder of two companies, ResultStory and Expat Wealth Advice and have a busy personal schedule outside of work too.
I’m currently hiring an experienced Personal Assistant to work closely with me, covering tasks for both businesses and my personal admin.
It’s a fully remote, full-time position. Pay will be between USD 800 to USD 1200 per month depending on experience.
You need to be able to work business hours based on GMT+1 time Monday to Friday. Plus you need to be able to join me for a couple of evening Zoom calls each week to fit with clients who are on US time-zones (you can take the hours back by finishing early on another day).
You have at least 2 years of experience working as a Remote Personal Assistant - this is a mandatory requirement for the role.
The basics are that you need to have excellent fluency in spoken and written English, are dependable (you always show up on time) and you are trustworthy. You also need to be flexible to embrace changes in your role and the businesses you support over time.
Beyond these basics, your special ninja skills should be these 4 things:
(1) You are SUPER ORGANIZED
Your friends laugh at you because your books are ordered alphabetically on your shelves
You can’t sleep if every task inside your projects doesn’t have a due date
You have a spreadsheet of all your personal expenses which you update each month
You may have been known to put a sticker with an expiration date on food you’ve cooked and frozen
You like Gantt charts
(2) You are a TECH WIZARD
You do not need to be able to code but you need to be great at using software...
You could make a zap between a google form and a CRM in less than 20 minutes
You have used most of: Slack, Trello, Asana, Buffer, Typeform, Notion, Evernote, Wordpress, Calendly
You know what a DNS record is
You could embed a calendly meeting booking iframe in a wordpress page easily
(3) You are a PROBLEM SOLVER
You get a buzz out of getting to the bottom of a problem and finding a solution, no matter how long it takes
Even if you need to check with me, you will always at least have a suggested solution ready to recommend
(4) You pay ATTENTION TO DETAIL
You check twice to make sure you aren’t spelling someone’s name wrong in an email
You don’t assume someone else will check your work for errors - you own getting things correct, first time
If you do make a mistake, you are honest about it and make a plan as to how you can avoid the same mistake in future
You do not have at least 2 years of experience working as a Remote Personal Assistant
You are not extremely fluent in English
You are not organized
Technology freaks you out. You’re afraid of technology, apps, computers, software, etc.
You don’t double-check your work and emails, often making small mistakes
You don’t like fixing things, you prefer to just pass any problems onto your manager and let them come up with the solution
You don’t like change
You get easily flustered by a lot of things going on at the same time
You’re defensive, argumentative and blame others or the software you are using when things go wrong
You’re not an open communicator. You’re afraid to voice your opinion or afraid to ask questions
You have personal drama and like to gossip
You consider yourself more of a creative free spirit, more than an organized technology lover who loves to get things done
You can’t commit to the required working hours
You only want a stop-gap role and can’t commit to this as a long-term role for you
You don’t have good, consistent internet and a dedicated space to work from
You plan to be working while watching small children at the same time, without childcare help.
BUSINESS SUPPORT TASKS
Reading, monitoring and responding to my emails
Organizing my tasks and managing projects
Creating systems and researching software to improve processes
Writing and updating processes
Updating a sales pipeline
Reaching out to potential customers
Drafting of correspondence on my behalf
Diary management: planning and organizing meetings
Preparing sales proposals
Attending Zoom meetings: writing meeting minutes and actioning followups
Connecting two pieces of software using a zap
Embedding iframe HTML for software into a WordPress page
Preparing documents for meetings
Conducting research
Preparing presentations
Configuring Zoom settings and writing it down as a process
Book-keeping
Logging key business metrics (KPIs) and individual team member KPIs
Running monthly team member payments
Co-ordinating recruitment of freelancers and team members
Helping onboard new freelancers and team members: process guides they’ll need, software access, collecting their information
Liaising with accountants, lawyers and other advisers
Setting up software we purchase and resolving any software usage issues
PERSONAL SUPPORT TASKS
Organizing travel
Co-ordinating with my local assistant where Portuguese language is required (I live in Portugal)
Organizing local dentists / doctors appts
Monitoring and paying household bills and fixing any issues
Organizing government papers
Organizing insurances
Ordering food and other items
Researching gifts for friend and family birthdays and celebrations
Apply here on JobRack and:
Explain why you think you are suitable for this role (make it specific please)
Confirm your location, expected pay, what work hours you will be available and when you could start
Attach your CV
Let us know your email address so we can contact you :)
If selected for the next step in the selection process, I'll personally be in touch.
I'll close the listing as soon as I find a great candidate - so please apply ASAP or risk missing out.
Thank you for reading all the way to the end :)
We help online courses capture their student’s success stories with testimonial videos.
We interview students completing their cou...
View company profile