Administrative Assistant for U.S.-Based Firm (Remote Opportunity) [CLOSED]
Administrative Assistant for U.S.-Based Firm (Remote Opportunity)
Jaffe Management, Inc. www.jaffemanagement.com
Full-Time Position (Virtual/Remote)
40 Hours a Week, Monday to Friday, U.S. Eastern Business Hours
Salary Range is $1200 to $1500 per month depending on experience.
40+ person, New York City-based Association Management Firm is seeking a motivated and energetic person to work with professional/trade associations and non-profit organizations in an administrative role. The hours would be roughly 8 a.m. to 4 p.m. (Eastern Time, United States), Monday to Thursday and 6am to 2pm EST on Friday. This individual must have demonstrated ability to work in a team-oriented, fast-paced, customer-service-focused environment.
We are looking for a friendly, outgoing, self-starter who can learn projects and then manage them independently, understands the importance of following up and following though, and believes no tasks are too big or too small. The ideal candidate is tech savvy and can learn/master new technology/software quickly, has expertise in Excel and is very attentive to detail/accuracy.
- Initial point of contact for members and Board members on the telephone or by email; answering questions, providing materials or referring inquiries.
- Initiate bill payment requests / check requests and track financials; process checks; create invoices
- Take and transcribe minutes at Board Meetings and other meetings, as needed via phone
- Maintain and update Association calendar; send email reminders for meetings and teleconferences as needed
- Update website using and create/manage events via Association's content management system(s)
- Create email newsletters as needed
- Update and maintain multiple listservs and contact lists
- Assist Executive Director, Events Manager and other team members with membership needs and processes
- Arrange messenger service for in town deliveries
- Other general office responsibilities as needed
Position will start as soon as we secure the right candidate. Please let us know your available working hours, your desired salary range and why you think you would be a great candidate for this role. We are looking for someone to be an integral member of our team so while this position is remote you would be interacting with other team members - so friendly and social people will be perfect for this role.